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Financial Aid Policies

We encourage you to review the financial aid policies and consumer information listed below. Feel free to contact us if you have questions.

Financial Aid Policies

Exit Counseling

Online Exit Counseling

Federal regulations require all Federal Direct Stafford, Grad PLUS, and Perkins Loan borrowers participate in Exit Loan Counseling Interviews. When you leave Nazareth, the mandatory Exit Loan Counseling requirement can be accomplished by going to the websites listed below. Please have available the following information:

  • Social security number
  • Driver's license number
  • Name, address, telephone number of three references
  • Name, address, telephone number of expected employer, if available.

Please note that a separate Exit Interview must be done for each loan program from which you borrowed.

FEDERAL DIRECT LOANS (including Stafford Subsidized, Unsubsidized, and Grad PLUS) (link to www.nslds.ed.gov/nslds_SA)

FEDERAL PERKINS LOAN (link to ipromise.campuspartners.com)

Truth in Lending Requirements

Truth-in-Lending Requirements for Private and Nurse Faculty Loans

Lenders have new requirements for processing and disbursing private education loans. Nazareth's Nurse Faculty Loan falls under these new regulations as well as private/alternative loans. If you borrow a private educational loan, check with your specific lender regarding their process (i.e. online or paper) for certification and disbursement. Students interested in the Nurse Faculty Loan should direct their questions to the financial aid office. The first step after applying for a private loan is to complete a Self-Certification Form. Instructions are below:

Self-Certification Form: Student borrowers are now required to complete a Self Certification Form for each private loan they borrow. This form must be returned to your private loan lender (or Nazareth College for the Nurse Faculty Loan) as part of the loan process. Your lender will provide you with a copy of this form. All Self-Certification Forms for Private Loans should be sent to your specific lender and NOT your Financial Aid Office.

How to complete the Self-Certification Form: Section 2 of the Self-Certification form requires you to report your cost of attendance and estimated financial assistance:

  • A. Student's Cost of Attendance for the period of enrollment covered by the loan.

Cost of Attendance refers to tuition/fees, room & board, books, travel to school and miscellaneous expenses. For all undergraduates, the standard Cost of Attendance is $42,118 for 2012-13. Graduate students should use the amounts provided on NazNet in the financial aid section. Estimates are acceptable.

  • B. Estimated Financial Assistance

This should reflect the amount of financial aid you will receive during the period of enrollment your loan will be for (this includes loans, work-study, federal and state grants, scholarship, tuition remission, non-Nazareth scholarships, etc. DO NOT include the private/institutional loan you are currently self-certifying). You can obtain this information by viewing your financial aid record on NazNet.

  • C. Difference between amounts A and B

Please remember to SIGN and DATE your form. If you do not, then your private loan will not be disbursed, even if all other documentation and approvals are in place.

Section 3 of the Self-Certification Form requires you to indicate the loan's period of enrollment: "Period of Enrollment Covered by the Loan From to ." Typically this is the academic year - the beginning of the fall semester to the end of the spring semester. If you are only applying for a single semester, or for the summer only, enter the dates for the beginning of the semester/term and the end of the semester/term. Approximate dates will suffice, or you can refer to your school's Academic Calendar if you're uncertain.

Withdrawal & Leave of Absence

Withdrawal & Refund Policy

Federal regulations require that the College have a fair and equitable refund policy for students who withdraw on or after the first day of classes for a period of enrollment for which the student was charged.

If you withdraw or go on a leave of absence during the semester, your institutional charges will be reduced according to the Student Account's Policy on the Reduction of Charges (link to http://www.naz.edu/student-accounts/refund-policy ). All Nazareth College grants/scholarships are reduced in accordance with this same policy.

Students who withdraw or go on a leave of absence within the first 60% of the period of enrollment (semester) and who receive Federal financial aid (such a Pell Grant, SEOG Grant, TEACH Grant, Federal Direct Subsidized/Unsubsidized Loans,Federal PLUS Loans, Federal Perkins Loans), are subject to the Federal Title IV Refund Policy which determines the amount of federal aid earned based on the actual date of withdraw/leave of absence. Based on this calculation, all unearned Federal aid is refunded back to the federal programs in the following order:

  • 1. Unsubsidized Direct Stafford Loan
  • 2. Subsidized Direct Stafford Loan
  • 3. Perkins Loan
  • 4. Direct PLUS Loan (Graduate Student)
  • 5. Direct PLUS Loan (Parent of an Undergraduate Student)
  • 6. Pell Grant
  • 7. SEOG Grant
  • 8. TEACH Grant

Note: If you received a portion of the award in a refund check from the Student Accounts office to cover non-institutional expenses, a partial repayment may be required to the applicable federal program.

Once all required adjustments are made to the financial aid award, any remaining credit balance will be refunded to the student and any remaining balance due will be invoiced to the student. Before withdrawing or taking a leave of absence, you should review the Leave of Absence or Withdrawal information sheet found under "Financial Aid Forms" to understand how your financial aid may be impacted and to learn your rights and responsibilities.

Federal Perkins and Federal Direct Stafford Loan recipients who withdraw or take a leave of absence for one or more semesters must have an exit interview. Federal Direct Stafford or PLUS borrowers are required to notify their servicing agent as well as the Financial Aid Office when they withdraw.

Penalties for Drug Convictions

Federal Student Aid Penalties for Drug Convictions

Pursuant to Section 485 of the Higher Education Opportunity Act that was signed into law on August 14, 2008, schools are required to provide to each student, upon enrollment, a separate, clear, and conspicuous written notice that advises the student that a conviction for any offense, during a period of enrollment for which the student was receiving federal financial aid program funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any federal student grant, loan, or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)).

Student Convicted of the Possession or Sale of Drugs (Taken from the 2011-2012 Federal Student Aid Handbook)

A federal or state drug conviction can disqualify a student for FSA funds. Convictions only count if they were for an offense that occurred during a period of enrollment for which the student was receiving Title IV aid; they do not count if the offense was not during such a period. Also, a conviction that was reversed, set aside, or removed from the student's record does not count, nor does one received when s/he was a juvenile, unless s/he was tried as an adult.

The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses. (A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

Possession of Illegal Drugs Sale of Illegal Drugs
1st Offense 1 year from date of conviction 2 years from date of conviction
2nd Offense 2 years from date of conviction Indefinite Period
3+ Offenses Indefinite Period

If the student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.

Schools must provide each student who becomes ineligible for Title IV aid due to a drug conviction a clear and conspicuous written notice of her/his loss of eligibility and the methods whereby s/he can become eligible again. A student regains eligibility the day after the period of ineligibility ends or when s/he successfully completes a qualified drug rehabilitation program or passes two unannounced drug tests given by such a program. Further drug convictions will make her/him ineligible again. Students denied eligibility for an indefinite period can regain it after successfully completing a rehabilitation program (as described below), passing two unannounced drug tests from such a program, or if a conviction is reversed, set aside, or removed from the student's record so that fewer than two convictions for sale or three convictions for possession remain on the record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. When a student regains eligibility during the award year, s/he may be awarded Pell grant, TEACH, and Campus-based aid for the current payment period and Direct loans for the period of enrollment.

Standards for a qualified drug rehabilitation program

A qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements:

  • Be qualified to receive funds directly or indirectly from a federal, state, or local government program.
  • Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
  • Be administered or recognized by a federal, state, or local government agency or court.
  • Be administered or recognized by a federally or state-licensed hospital, health clinic, or medical doctor.

Code of Conduct

Nazareth College Fair Lending Practices

Code of Conduct

Nazareth College is committed to the highest standards of professional conduct and ethical behavior. We recognize that ensuring the integrity of the student financial aid and student accounts processes are critical to providing fair and affordable access to higher education. With the Reauthorization of the Higher Education Act of 1965, Congress has required that all colleges and universities post a Code of Conduct relating to financial aid, private lending, and student choice. Accordingly, the staff in Financial Aid and Student Accounts confirm that we adhere to the following sound practices.

College employees do not receive any personal benefits from Lending Institutions. No member of the financial aid office staff and/or the student accounts office staff will accept anything of more than nominal value on his or her behalf or on behalf of another person or entity from any Lending Institution. This includes, for example, cash, stocks, gifts, entertainment, or travel reimbursement for conferences or training.

Nazareth College does not provide any advantage to a Lending Institution. The staff in Financial Aid and Student Accounts do not accept anything of value from any Lending Institution in exchange for any advantage or consideration provided to the Lending Institution related to student loan activities. This includes but is not limited to revenue sharing, printing costs, etc. In addition, the College does not operate a financial aid call center staffed by a Lending Institution.

Nazareth College does not maintain a Preferred Lender List. For private/alternative loans, staff in the Financial Aid Office and Student Accounts Office do not recommend any Lending Institution. Instead, we provide a link to a neutral, third party organization that summarizes important information, in random order, about private/alternative loans and provides a link directly to the Lending Institution to apply. Students and parents are free to select the Lending Institution of their choice and are not assigned a lender or encouraged to choose a lender by Nazareth College.

Nazareth College employees do not serve on lender advisory boards for remuneration. No officer, trustee, or employee of the College who makes financial aid or student accounts decisions for the College or who is employed in, supervises, or otherwise has responsibility over the College's Financial Aid Office or Student Accounts Office will receive any remuneration for serving as a member or participant on a student loan advisory board of a Lending Institution, or receive any reimbursement of expenses for such service.

Preferred Lender List

Nazareth College does not maintain a Preferred Lender List. For private/alternative loans, staff in the Financial Aid Office and Student Accounts Office do not recommend any Lending Institution. Instead, we provide a link to a neutral, third party organization that summarizes important information, in random order, about private/alternative loans and provides a link directly to the Lending Institution to apply. Students and parents are free to select the Lending Institution of their choice and are not assigned a lender or encouraged to choose a lender by Nazareth College.

Off Campus Housing & Financial Aid

The budget used in awarding financial aid does not change when a student lives off campus (unless they commute from home). However, Room Grants are not awarded to students living off campus and will be removed from the financial aid award upon notification of a change in housing status. To help with planning for off campus housing, we offer the following general information:

  • Nazareth College Room Grants are not available for off campus housing.
  • The figures used to determine Room & Board costs remain the same regardless of whether you live on campus, in an apartment/house alone, or in an apartment/house with roommates. The budget does not change.
  • The budget and financial aid eligibility is reduced if you decide to commute from home as there will be no room charges or rent that needs to be paid.
  • In choosing to live off campus, you will see a change in your billing. Room charges no longer will appear on our bill. Board (meal plan) charges will also be removed unless you decide to enroll in a minimal commuter meal plan option.
  • If your financial aid exceeds the charges on your student account, then you will be entitled to a refund once classes begin. Student Accounts will automatically send the refund check to your address on file. You may use that refund to help pay your off campus expenses.

If you need assistance with any of the above or have questions regarding the impact that moving off campus or living at home will have on your financial aid, please make an appointment to meet with your financial aid counselor as soon as possible.

Summer Study

For many students, taking classes in the summer may be beneficial or even required. Limited financial aid is available for summer enrollment at Nazareth.

  • Federal Direct Stafford Loans (subsidized/unsubsidized) are available if you enroll in at least 6 credits during Summer A and/or Summer B combined. Note: Use of Federal Direct Stafford Loan eligibility in the summer term will result in a reduction of eligibility in the fall and spring semesters.
  • Federal Pell Grants are available for undergraduate students taking at least 1 credit hour. Eligibility is prorated based on less than half time (<6 credit hours), half-time (6-8 credit hours), three-quarter time (9-11 credit hours), or full time enrollment (12+ credit hours). Note: Use of Pell grant eligibility in the summer term will result in a reduction of eligibility in the following spring semester.
  • A limited number of scholarships for summer internships are available by contacting Emily Carpenter, Director of the Professional Internship Program in Golisano Academic Center Room 123.

Important notes:

  • Nazareth students may not apply for federal student aid (student loans and/or Pell grants) to pay for summer school courses at another institution.
  • At Nazareth, the summer term is the beginning of the academic year (a header) meaning that you must file the FAFSA form for the upcoming year in order to receive financial aid in the summer (i.e. Summer 2014 enrollment requires the 2014-15 FAFSA is on file.) Aid for Summer 2014 cannot be processed with a 2013-14 FAFSA.)

Study Abroad

When considering a study abroad program, you should consult with your financial aid counselor in order to discuss the impact on your financial aid award. Nazareth College grants/scholarships are only available for Nazareth College study abroad programs (residential programs, exchange programs, or short term programs) where Nazareth College tuition is charged.

If you are a financial aid recipient and plan to attend a Nazareth College study abroad program and pay tuition directly to Nazareth, you remain eligible to receive all financial aid as awarded. Note, however, that Nazareth College room grant is not awarded for terms off campus.

If you are a financial aid recipient and attend a study abroad program not through Nazareth whose courses will apply toward the Nazareth College degree, you retain eligibility for the following funds only: Federal Pell Grant, Federal Direct Stafford Loan (subsidized and unsubsidized), and NYS aid (if studying through a NYS college/university), Federal PLUS Loan, private/alternative loans. Nazareth College grants/scholarships will not be awarded. In order for us to determine the exact aid eligibility, process, and disburse your funds, you must submit (in addition to a completed financial aid application) the required Consortium/Contractual Agreement completed by you and the non-Nazareth program. Students may apply for private funding through their non-Nazareth program, but must notify the Nazareth College financial aid office if they receive such funding. Consortium/Contractual Agreements may be obtained in the financial aid office.

If you will attend a non-Nazareth program, you must also arrange for the transfer of funds which is accomplished by providing information on the consortium/contractual agreement. Your instructions on page three of the agreement with regard to the transfer of your funds will be followed. Funds can be sent to your program, your parents, or yourself. No funds, however, will be transferred until they are received at Nazareth (i.e. federal grant/loans processed and NYS grant payments received, etc.) You should not assume that all funds will be available when your bill from the other institution is due.

NOTE: If you attend one program in the fall and another program in the spring semester, a consortium/contractual agreement is required for each one. If you attend one program for the full year, the consortium/contractual agreement will be sufficient.

Study Abroad Scholarship and Grant Opportunities

Nazareth College has six scholarship opportunities available to provide assistance to students who study abroad in a Nazareth College program. They are:

  • Ciccone Scholarship - preference to students studying in Italy. Requests for assistance should be submitted in writing to the financial aid office.
  • Zollo Scholarship - preference to students studying in Italy. Requests for assistance should be submitted in writing to the financial aid office.
  • Hoctor Scholarship – preference to students studying in the British Isles. Requests for assistance should be submitted in writing to the financial aid office.
  • Virginia Otto Scholarship - awarded to foreign language major undertaking study abroad, with a preference to French majors studying in Rennes. Request for assistance should be submitted to Candide Carraso in the foreign languages and literature department.
  • Quinn-Metz Scholarship – available to students studying in Italy. Requests for assistance should be submitted in writing to the financial aid office.
  • Summer Study Abroad Scholarship - available to students studying abroad in a summer term and registered for a three credit hour course minimum (i.e. Pescara and Austria for Summer 2014). Applications are available in the Center for International Education through Kathy Hansen.

In addition to Nazareth College scholarships, the following private scholarships are available for students who study abroad in both a Nazareth College program and a non-Nazareth College program:

  • Benjamin A. Gilman International Scholarship Program – offers awards for undergraduate study abroad and was established by the International Academic Opportunity Act of 2000. This scholarship provides awards for U.S. undergraduate students who are receiving Federal Pell Grant funding at a two-year or four-year college or university to participate in study and intern abroad programs worldwide. For additional information, contact Kathy Hansen in the center for international education and/or http://www.iie.org/en/Programs/Gilman-Scholarship-Program
  • Boren Awards for International Study – http://www.borenawards.org/ For additional information, contact Mark Madigan in the English department.

Five Year Programs

Nazareth College offers the following five year programs to entering freshmen:

  • Master of Science in Accounting (joint BS/MS degree)
  • Joint BS/MS degree in Occupational Therapy
  • BS/MS.ED dual degree in Art Education

Under these programs, students are considered undergraduate for the first four years of the program and apply for financial aid as undergraduate students. Undergraduate students may receive Nazareth College scholarships/grants for full-time enrollment and are billed for tuition at full-time undergraduate flat rates. Note: Students are only eligible for Federal Pell Grants as undergraduate students and would receive a prorated Pell grant in their fourth year if graduate level courses are taken.

In the 5th year (and the summer before) students are considered graduate students and are no longer eligible for New York State and Nazareth College grants/scholarships. However, billing for tuition is on a per-credit basis and costs are considerably lower than the full-time undergraduate flat tuition rate.

Appeal Process

If you wish to have your aid decision reconsidered, you should submit a written appeal to the financial aid office either via fax (585-389-2317), email (finaid@naz.edu), or postal mail (Nazareth College, Financial Aid Office, 4245 East Ave, Rochester, NY 14618). Your request will be reviewed by the Financial Aid Committee and you will be sent a written response detailing the committee's decision. Normally, revisions are made based upon financial need and/or changes in family circumstances. At Nazareth, we award the maximum financial aid for which you are eligible based upon our institutional policies. We do not match financial aid offers from other institutions, and different awards from other institutions will not be used as a basis for adjusting the Nazareth aid award.

If there have been recent changes to your family's financial situation or if you feel there are special circumstances to be communicated to your aid counselor, please contact our office directly.

Treatment of Outside Scholarships

In order to comply with federal regulations, Nazareth College must include any outside/private scholarships in the financial aid award. The College does not reduce its own grants/scholarships as a result of outside assistance (although some institutions do); however, federal subsidized Stafford and/or Perkins loans and federal work study may be adjusted if financial need has already been met with the existing financial aid award. You are required to notify the aid office if you receive any outside aid (including tuition benefits from an employer).

Once included in your financial aid award, you will receive a pending credit (equally divided between the fall and spring semesters if you will be enrolled for both terms) on your student account while we await receipt of the check from the private organization. Typically, checks are co-payable to the student and the College and are sent to the financial aid office. Upon receipt, we will notify you to come and sign the check so that we may credit your student account. Periodic reminders will be sent to the student until all outside scholarship checks are received.

Federal Verification

Verification is a federal review process required by the U.S. Department of Education by which we compare information from your FAFSA with your federal income tax information and other related documents. The U.S. Department of Education determines which student FAFSAs are selected for verification.

If your FAFSA is selected for verification, your taxable income must be verified by using the FAFSAs IRS Data Retrieval Tool or by comparing it to an IRS Tax Return Transcript. The IRS Data Retrieval Tool allows you and your parent(s) to upload data from your filed federal tax returns into your FAFSA. You are strongly encouraged to use the IRS Data Retrieval Tool. Please note that your taxes must be submitted at least 2 weeks prior to using the IRS data retrieval tool in order for the information from your taxes to be transferred to your FAFSA. If you complete your FAFSA before your taxes are complete and you are selected for verification, you will need to log into the FAFSA at least 2 weeks after your taxes are submitted to the IRS before utilizing the IRS Data Retrieval Tool to correct the FAFSA.

In addition, you must complete a Federal Verification Worksheet in order to verify household and untaxed income information. The Federal Verification Worksheet is available at http://www.naz.edu/financial-aid/forms . Students will be contacted via their Nazareth College email if they are selected for federal verification. The required information must be provided within 30 days of request in order to receive any federal financial aid. For returning students, financial aid packages will not be determined until verification requirements are satisfactorily completed.

U.S. Citizenship Requirement

In order to receive federal aid you must be a U.S. citizen, or an eligible noncitizen. Generally, you are an eligible noncitizen if you are (1) a permanent U.S. resident with a Permanent Resident Card (I-551); (2) a conditional permanent resident (I-551C); or (3) the holder of an Arrival-Departure Record (I-94) from the Department of Homeland Security showing any one of the following designations: Refugee, Asylum Granted, Parolee (I-94 confirms that you were paroled for a minimum of one year and status has not expired), Victim of human trafficking, T-Visa holder (T-1, T-2, T-3, etc.), Battered immigrants-qualified aliens, Conditional entrants, or Cuban-Haitian Entrant. If the government cannot confirm your citizenship status you will be asked to provide documentation of your eligibility. The Student Aid Report you receive after filing the FAFSA will have a notation if your citizenship status requires you to provide further documentation to the Financial Aid office.

Selective Service Requirement

Male students over the age of 18 are required to be registered with Selective Service in order to receive federal aid. If you are not registered, the FAFSA allows a space for you to do so on the application itself or you may go to http://www.sss.gov/default.htm and complete the registration. If the FAFSA Student Aid Report has a notation that you are not registered, you must do so before you can receive any federal aid.

Family Educational Rights and Privacy Act

You are entitled to see your applications, grade transcripts, notice of awards and terms, and yearly reports. Colleges are not required to show parents and students notes and records kept solely for aid office use in reaching an aid decision, or to show students parental tax forms unless authorized by parents. Aid officers may discuss family finances with a student, unless specifically requested by a parent not to do so.

Title IV Fraud

Students who have been convicted of, or who have pled guilty (or nolo contendere ) to, a crime involving fraud in obtaining Title IV federal financial aid are not eligible for additional aid until they have repaid the fraudulently obtained funds.

Graduate Satisfactory Academic Progress (SAP)

Federal regulations require that schools monitor the academic progress of every student who is eligible for federal Title IV financial aid, which include TEACH Grants, Direct Stafford loans, Graduate PLUS loans, and Work Study. Federal standards of satisfactory academic progress (SAP) include a qualitative (GPA) measurement, a quantitative (PACE) measurement, and a maximum time frame measurement. If one of the measures is not being met, the student is not making SAP. SAP is measured and reviewed at the end of each payment period, specifically end of fall semester, end of spring semester, and end of summer II- combining summer I and summer II courses.

(Note: Due to the timing of SAP review, financial aid previously awarded for future terms will be revoked immediately if SAP requirements are not being met.)

Students who fail to meet both the GPA and PACE satisfactory academic progress requirements will be placed on financial aid warning; no action is required by the student. Financial aid warning lasts for one payment period only, during which the student may continue to receive federal financial aid. Students who fail to meet the GPA and PACE satisfactory progress after the warning period will lose their aid eligibility unless they successfully appeal and are placed on financial aid probation, with or without an academic plan. (See details below). Students who have reached the maximum time frame are no longer eligible for federal aid; they are not eligible for financial aid warning or financial aid probation.

Students will be notified, in writing, by the Nazareth College Financial Aid Office if they have been placed on financial aid warning or financial aid probation.

Qualitative Standard (GPA): Graduate students (full or part-time) are required to maintain a cumulative GPA of 3.0. Note: Grades from undergraduate level coursework are not included in the graduate cumulative GPA.

In addition to cumulative GPA requirements, graduate students in selected programs (e.g., Physical Therapy, Speech-Language Pathology, and Occupational Therapy) will not meet SAP requirements if they do not meet specific departmental standards related to “C” grades earned and/or clinical performance. At the end of each payment period (as identified above) Graduate Student Services will notify Financial Aid of any student in this circumstance.

Exception: Doctorate of Physical Therapy students, specifically DPT.PT students in the fifth year of enrollment, will be considered as meeting Standards of Academic Progress if they receive a (S) - Satisfactory grade in each of the two clinical classes during the summer term. (These two clinical classes are only graded as (S) or (U) and therefore will not compute a GPA for this first summer of graduate work for DPT.PT students.)

Quantitative (Pace) Standard: Graduate students must complete a minimum percentage of cumulative attempted credits, or PACE. Students must maintain a minimum pace of 66.667%.

PACE is calculated by dividing the cumulative credit hours earned by the cumulative credit hours attempted. Remedial courses are not counted in this calculation.

Maximum Time Frame: Graduate students must complete their degree requirements in five calendar years from the date of matriculation. Students will not be eligible for financial aid warning or financial aid probation if they have reached their maximum time frame. Appeals to the maximum time frame may be requested. If a graduate student should matriculate into a different graduate program, they will begin a new five year academic year time frame only if the new program resides in a different school (i.e., students moves from a graduate program within the Nazareth College School of Education into a graduate program within the Nazareth College School of Health and Human Services).

Program Completion: Once the student completes all the academic requirements for their program, the student is considered to have completed the degree program and is no longer eligible for further federal aid for that program.

Academic Amnesty: All academic coursework take by a student in attendance at Nazareth College must be included in determining federal SAP. Federal SAP regulations do not recognize any provision for academic amnesty or renewal.

Incomplete Coursework (I): Incomplete coursework that is resolved by the specified date on the student’s incomplete petition form will result in a grade and the grade will be counted in the cumulative GPA. The credits will be counted in the cumulative credits attempted and the cumulative credits earned. The (I) grade remains on the transcript but the (I) grade is not counted in the cumulative GPA.

Incomplete coursework that is not resolved by the specified date on the student’s incomplete petition form will result in an (F) grade. The credits will be counted in the cumulative credits attempted but zero credits earned. The (F) grade will be counted in the cumulative GPA.

Withdrawn Coursework (W): Courses that were dropped during Add/Drop period will neither be counted as credits attempted nor earned; no grade will be counted in the cumulative GPA.

Withdrawn coursework that results in a (W) grade will be counted in the cumulative credits attempted but zero credits earned. (W) Grades are not included in the cumulative GPA calculation.

An Immediate Leave of Absence (up through the 10th week of the semester) during the semester will result in (W) grades.

Satisfactory (S), Unsatisfactory (U), Audit (AU), Failed (F): Courses with a Satisfactory (S) grade are counted in cumulative credits attempted and cumulative credits earned; no grade will be counted in the cumulative GPA.

Courses with an Unsatisfactory (U) grade are counted in cumulative credits attempted with zero credits earned; no grade will be counted in the cumulative GPA.

Courses with an Audit (AU) grade are not counted in cumulative credits attempted nor cumulative credits earned; no grade will be counted in the cumulative GPA.

Courses with a Failed (F) grade are counted in cumulative credits attempted and zero credits earned; grade will be counted in the cumulative GPA.

Repeat Coursework (R): Graduate students are eligible to receive federal financial aid for a repeating a class one time. If a student received a grade for the first attempted class, those credits will be counted in the cumulative credits attempted and earned. The credits for the repeated class will be counted as additional credits attempted only and zero credits earned. The second grade is calculated in the cumulative GPA.

Transfer Coursework: Transfer credits accepted toward the student’s current program are counted in both cumulative credits attempted and cumulative credits completed. Grades earned in transfer credits are not included in cumulative GPA.

Financial Aid Warning: As stated earlier, a student failing to meet SAP standards, at the time of review, will be placed on financial aid warning for one payment period. The student will be eligible for federal aid during the financial aid warning period and no further action is required by the student.

A student that meets SAP standards at the end of the financial aid warning term is eligible for continued federal aid.

A student that does not meet SAP standards at the end of the financial aid warning term will not be eligible for federal aid in subsequent semesters until SAP standards are met or the student successfully appeals and is placed on financial aid probation with or without an academic plan.

Financial Aid Appeal Process/ Financial Aid Probation: If, at the end of the financial aid warning term, a student is still not meeting SAP requirements, the student may submit an appeal based on extenuating circumstances only. Extenuating circumstances would be considered personal illness or injury, a death of a close relative, or other special circumstances. The written appeal must be sent to the Director of Financial Aid and it must explain why satisfactory progress was not met and what has changed that will allow the minimum standards to be met.

If the appeal is denied, the student will not be eligible for federal financial aid in subsequent semesters until SAP standards are met.

If the appeal is approved by the financial aid office, the student will be placed on academic probation, with or without an academic plan, and will be eligible for federal financial aid during the probationary period.

  • If it is determined that the student should be able to achieve the SAP requirements at the end of the probation semester, the student will be placed on financial aid probation without an academic plan. The student will be eligible for federal aid for the probation semester. If at the end of the probation semester, SAP standards are still not being met, the student cannot appeal again nor will he be eligible for federal aid until SAP requirements are achieved.
  • If it is determined the student will require more than one payment period to achieve SAP standards, the student will be placed on financial aid probation with an academic plan. The academic plan will be developed and monitored by Department Chair. The student’s progress will be monitored at the end of each subsequent payment period to determine the student is meeting the requirements specified in the academic plan. If the student is meeting the requirements of the academic plan, the student will be eligible to receive federal aid as long as the student continues to meet the academic plan requirements.

Regaining Eligibility: Students whose federal aid has been suspended due to not meeting SAP requirements will regain federal aid eligibility for future semesters upon meeting SAP requirements.

Revised 03/19/2014

Undergraduate Satisfactory Academic Progress

Federal regulations require that schools monitor the academic progress of every student who is eligible for federal Title IV financial aid, which includes the Pell Grant, TEACH Grant, SEOG, Direct loan, Parent PLUS loan, Work Study and Perkins Loan. Federal standards of satisfactory academic progress (SAP) include a qualitative (GPA) measurement, a quantitative (PACE) measurement, and a maximum time frame measurement. If one of the measures is not being met, the student is not making SAP. SAP is measured and reviewed at the end of each payment period, specifically end of fall semester, end of spring semester, and end of summer II- combining summer I and summer II courses.

(Note: Due to the timing of SAP review, financial aid previously awarded for future terms will be revoked immediately if SAP requirements are not being met.)

Students who fail to meet both the GPA and PACE satisfactory academic progress requirements will be placed on financial aid warning; no action is required by the student. Financial aid warning lasts for one payment period only, during which the student may continue to receive federal financial aid. Students who fail to meet the GPA and PACE satisfactory progress after the warning period will lose their federal aid eligibility unless they successfully appeal and are placed on financial aid probation, with or without an academic plan. (See details below). Students who have reached the maximum time frame are no longer eligible for federal aid; they are not eligible for financial aid warning or financial aid probation.

Students will be notified, in writing, by the Nazareth College Financial Aid Office if they have been placed on financial aid warning or financial aid probation.

Qualitative Standard (GPA): Students (full or part-time) are required to maintain the following cumulative GPA

Cumulative Credits Earned Grade Level Cumulative GPA
0−27 Freshman 1.8
28−57 Sophomore 1.9
58−87 Junior 2.0
88−Graduation Senior 2.0

Students in the first year of college are evaluated as freshman even if they have advanced class standing due to college-level credits earned in high school.

Quantitative (Pace) Standard: Undergraduate students must complete a minimum percentage of cumulative attempted credits, or PACE. PACE is calculated by dividing the cumulative credit hours earned by the cumulative credit hours attempted. Remedial courses are not counted in this calculation.

Students must maintain a minimum pace of 66.667%.

Maximum Time Frame: Undergraduate students are limited to a total of 180 attempted credits. Students will not be eligible for financial aid warning or financial aid probation once they have reached their maximum time frame. Students who have changed their degree program or are pursuing a second degree may submit an appeal request to the Financial Aid Office to request consideration for a one time extension of the maximum timeframe.

Program Completion: Once the student completes all the academic requirements for their program, the student is considered to have completed the degree program and is no longer eligible for further federal aid for that program.

Academic Amnesty: All academic coursework taken by a student in attendance at Nazareth College must be included in determining federal SAP. This federal SAP policy is exclusive of any Nazareth College academic policy related to re-admission and GPA calculation. Federal SAP regulations do not recognize any provision for academic amnesty or renewal.

Transfer Coursework: Transfer credits accepted toward the student’s current program (including consortium agreements and Study Abroad courses) are counted in both cumulative credits attempted and cumulative credits completed. Grades earned in transfer credits are not included in cumulative GPA.

Incomplete Coursework (I): Incomplete coursework that is resolved by the specified date on the student’s incomplete petition form will result in a grade and the grade will be counted in the cumulative GPA. The credits will be counted in the cumulative credits attempted and the cumulative credits earned. The (I) grade remains on the transcript but the (I) grade is not counted in the cumulative GPA.

Incomplete coursework that is not resolved by the specified date on the student’s incomplete petition form will result in an (F) grade. The credits will be counted in the cumulative credits attempted but zero credits earned. The (F) grade will be counted in the cumulative GPA.

Withdrawn Coursework (W): Courses that were dropped during Add/Drop period will neither be counted as credits attempted nor earned and will not be counted in the cumulative GPA.

Withdrawn coursework that results in a (W) grade will be counted in the cumulative credits attempted but zero credits earned. (W) Grades are not included in the cumulative GPA calculation.

An Immediate Leave of Absence taken after the first week of the semester (up through the 10th week of the semester) will result in (W) grades.

Satisfactory (S), Unsatisfactory (U), Audit (AU), Failed (F) Coursework: Courses with a Satisfactory (S) grade are counted as credits attempted and credits earned; no grade will be counted in the cumulative GPA.

Courses with a Unsatisfactory (U) grade are counted as credits attempted and zero credits earned; no grade will be counted in the cumulative GPA.

Courses with a Audit (AU) grade are not counted as credits attempted nor credits earned; no grade will be counted in the cumulative GPA.

Courses with a Failed (F) grade are counted as credits attempted and zero credits earned; grade will be counted in the cumulative GPA.

Repeated Coursework (R): Undergraduate students are eligible to receive federal financial aid for repeating a class one time. If a student received a grade for the first attempted class, those credits will be counted in the cumulative credits attempted and earned. The credits for the repeated class will be counted as additional credits attempted only and zero credits earned. The second grade is calculated in the cumulative GPA.

Financial Aid Warning: As stated earlier, a student failing to meet SAP standards, at the time of review, will be placed on financial aid warning for one payment period. The student will be eligible for federal aid during the financial aid warning period and no further action is required by the student.

A student that meets SAP standards at the end of the financial aid warning term is eligible for continued federal aid.

A student that does not meet SAP standards at the end of the financial aid warning term will not be eligible for federal aid in subsequent semesters until SAP standards are met or the student successfully appeals and is placed on financial aid probation with or without an academic plan.

Financial Aid Appeal Process/ Financial Aid Probation: If, at the end of the financial aid warning term, a student is still not meeting SAP requirements, the student may submit an appeal based on extenuating circumstances only. Extenuating circumstances would be considered personal illness or injury, a death of a close relative, or other special circumstances. The written appeal must be sent to the Director of Financial Aid and it must explain why satisfactory progress was not met and what has changed that will allow the minimum standards to be met.

If the appeal is denied, the student will not be eligible for federal financial aid in subsequent semesters until SAP standards are met.

If the appeal is approved by the financial aid office, the student will be placed on financial aid probation, with or without an academic plan, and will be eligible for federal financial aid during the probationary period.

  • If it is determined that the student should be able achieve the SAP requirements by the end of the probation semester, the student will be placed on financial aid probation without an academic plan. The student will be eligible for federal aid for the probation semester. If at the end of the probation semester, SAP standards are still not being met, the student cannot appeal again nor will he be eligible for federal aid until SAP requirements are achieved.
  • If it is determined the student will require more than one payment period to achieve SAP standards, the student will be placed on financial aid probation with an academic plan. The academic plan will be developed by the Academic Advisement Center in collaboration with the Financial Aid Office. The student’s progress will be monitored at the end of each subsequent payment period by both offices to determine if the student is meeting the requirements specified in the academic plan. If the student is meeting the requirements of the academic plan, the student will be eligible to receive federal aid as long as the student continues to meet the academic plan requirements.

Regaining Eligibility: Students whose federal aid has been suspended due to not meeting SAP requirements will regain federal aid eligibility for future semesters upon meeting SAP requirements.

Revised 3-21-14

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