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Responsibilities Involving Security and Safety

For Your Own Protection and Security

In the interests of all residents, the following points should be noted:

  1. Doors and windows should be locked when the room is unoccupied or when the residents are sleeping.

  2. Screens must be left in windows.

  3. Articles of value should never be left in sight.

  4. If suspicious people or vehicles are noticed, report them immediately to campus safety (ext. 3333). Try to get a description or a license plate number.

Security consciousness must be everyone's concern; a residence community can only be as safe and secure as each of its members wishes it to be. The following policies reflect the need for a common basis of concern.

Emergency Situations

In the event of an emergency, immediately contact campus safety at ext. 3333 (on-campus) or 585-389-2850 (if using a cell phone). The RA on each floor, the building RA on night duty, or the AD of the building can also aid in an emergency. To properly prepare for emergency situations:

  1. Program the number of campus safety (585-389-2850) into your cell phone.
  2. Be familiar with multiple exit paths from the building. In an emergency, the main exit path may be blocked or off-limits.
  3. Be familiar with the location and operation of emergency equipment such as fire extinguishers.
  4. Obtain your personal security escort transmitter from campus safety (available at no charge).
  5. If you see anything out of the ordinary, immediately report it to campus safety or residential life staff.

Medical Emergency: In case of a medical emergency, follow this procedure:

  1. Report to or contact student health services in the Wellness Center (389-2500) during office hours.
  2. If you cannot reach student health services or it is after hours, call campus safety at ext. 3333 (on-campus) or 585-389-2850 (via cell phone).
  3. If after proper consultation, outside medical assistance is required, an EMT/ambulance service will be requested by campus safety.

Fire Emergency: If a fire alarm is activated in a residence, a complete building evacuation is required by law. This includes fire drills and actual emergencies. Failure to properly evacuate a building may result in disciplinary actions. All residence hall fire alarm systems are continuously monitored by campus safety. In the event of an alarm, campus safety officers will immediately be sent to investigate and the local fire department will be alerted. While the fire detection systems are not directly connected with the Pittsford Fire Department, any alarm is immediately communicated with them through the campus safety department.

In the case of a fire alarm, immediately follow these steps:

  1. Alert your roommate(s) or suitemate(s) to the emergency situation.
  2. Without opening the door of your room or suite, feel the surface of the door.
  3. If the door is hot, DO NOT OPEN IT.
  4. If the door is cool, open it slowly. If there is little or no smoke, proceed out of the building by the nearest exit. Use the stairs (the elevators will be off-line).

After evacuation, students should proceed to designated areas. Do not leave the area. College personnel will attempt to account for students, if possible, at these designated areas.

Residence Halls Emergency Waiting Area

  • Kearney- parking lot K (section nearest to building)
  • Lourdes- lawn behind the library
  • Medaille- lawn behind the library
  • O-Connor- parking lot H
  • Clock Tower Commons- parking lot H
  • Founders- lawn area near flagpole
  • La Maison Francaise- front lawn near driveway
  • Lyons and Breen- parking lot I
  • Portka Hall- parking lot N
  • George Hall- lawn behind Golisano Academic Center

If you are unable to leave a room because of fire, heat, or smoke, remain calm and follow these procedures:

  1. Keep your room or suite door closed but unlocked.
  2. Place wet towels at the bottom of the door to prevent smoke from entering the room.
  3. If you live on the first floor, remember that windows are a potential exit during an emergency situation.
  4. If possible, contact campus safety and advise them of your location and any special needs.
  5. Go to the window and signal to the fire department that someone is in the room (possibly with a towel or bed sheet).

Safety and Fire Regulations

In order to provide a safe living and learning environment for all students, staff, faculty, and guests, the following regulations have been established for all residence halls. Please refer any questions regarding safety and fire prevention to your floor RA, residential life, or campus safety.

  1. Personal electronics such as TVs, computers, gaming consoles, refrigerators (college-sized), stereo systems, hair dryers, curling irons, alarm clocks, and lamps within reason, in good condition, and used according to the manufacturer’s instructions are permitted. All appliances except refrigerators must be unplugged during vacation periods.
  2. Coffee makers are allowed but only when equipped with an automatic shutoff and an internal heating element.
  3. Wall hangings are allowed if the following conditions are met:
    • Any wall hanging must be mounted such that the top is at least 18 inches from the ceiling.
    • No item shall be mounted to the ceiling or hung from the ceiling, exposed pipes, fire detection equipment, or sprinkler heads in any area at any time. Covering, obstructing, or tampering with fire sprinklers or alarm devices in any way is strictly prohibited.
    • Posters and other hanging decorations (non-fabric) are allowed but must not cover more than 25 percent (one-fourth) of any wall.
    • Fabric tapestries and other fabric hangings including draperies are prohibited on any walls or windows unless they have been factory treated to be flame resistant and labeled as such. Discuss these with campus safety prior to hanging.
    • Hallway decorations and postings are allowed on bulletin boards at the discretion of campus safety and residential life.
    • Hallway and stairwell fire doors, and stairwell walls must be kept free of postings (papers, fliers, etc). Postings on these safety items will be removed.
  4. The following items are prohibited from residence halls at all times:
    • Space heaters, portable heaters, and personal air conditioners, except when college-owned and approved. If heating is a problem, contact residential life to discuss.
    • Candles, incense, and any items that produce an open flame.
    • Hot plates and items with exposed heating elements.
    • All live Christmas trees without permission from campus safety. Artificial trees of reasonable size are allowed in student’s rooms at the discretion of campus safety and residential life.
    • Fog machines and similar devices.
    • Multi-headed lamps with more than three bulbs.
    • Halogen floor lamps (touchiere).
    • Lofts/loft-able beds, unless college-owned.
    • Bed risers (manufacturer risers, cinder boxes, etc).
    • Hazardous chemicals and substances.
  5. All extension cords and multi-plug adapters are prohibited.
    • Fuse-protected power strips are allowed as an alternative to extension cords. Each power strip must be plugged directly into a wall outlet and cannot be “daisy chained” from one power strip to another.
    • Any item that draws a large amount of energy (such as a refrigerator) must be plugged directly into a wall outlet.
    • No electrical cords shall run under carpeting or across high traffic areas.
  6. Smoking is not permitted in any space within the residence halls including student rooms, restrooms, hallways, lounges, kitchens, and stairways.
    • Smoking is permitted outside of a building at a distance of 20 feet or greater from any entrance and away from students’ windows.
  7. Cooking is permitted only in approved kitchen areas in residence halls. All cooking (stovetop, oven, microwave, etc.) must be attended at all times. Unattended cooking will be turned off or removed.
    • Personal microwaves (not provided by the College) are not allowed in any area including student rooms, common areas, kitchens, and kitchenettes.
    • Toaster ovens, toasters, electric skillets, and George Foreman-style grills are only allowed in the kitchens of the apartment buildings (Portka, Lyons, and Breen). These items are not allowed in any bedrooms, hallways, or anywhere in non-apartment buildings.
    • Gas grills and charcoal grills are not allowed on campus unless operated by dining services.
  8. Incandescent and florescent lamps are permitted when UL/FM-approved and used according to manufacturer’s instructions.
    • All lamps must be equipped with a bulb that is at or below the manufacturer’s recommendations (Example: a 60-watt or smaller bulb must be used with a light with a maximum manufacturers rating of 60-watts).
    • Halogen floor lamps (touchiere) are prohibited in residence halls.
    • Multi-headed lights (more than three bulbs) are prohibited in residence halls.
    • Overhead lights must be left on at all times in common bathrooms and hallways for safety purposes.
  9. All exit pathways must be kept clear of obstructions at all times.
    • Doorways, windows, and emergency evacuation paths must be kept free from objects and obstacles (including furniture) at all times.
    • Stairways and hallways must be maintained free of objects and obstacles at all times. No items are to be placed or stored in these areas.
    • No decorations or materials are permitted to cover a door or otherwise make it indistinguishable as a door. “Wrapped” doors are not permitted at any time.
    • No material shall hang outside of a window (full or any part).
    • Bicycles are not permitted to be stored in stairwells or hallways. There is a bike storage room in the basement of Medaille Hall and external bike racks throughout campus.
  10. Fireplaces are not to be used in residence halls.

Any item found in violation of these regulations will be removed and the student will be subject to disciplinary actions and/or fines. Please refer any questions regarding safety to your floor RA, residential life, or campus safety.

Fire Precaution and Prevention

Tampering with, taping, or hanging objects from smoke detectors is prohibited. As a lifesaving sensitive device, the room's smoke detector is essential for everyone's protection.

Tampering with or expelling a fire extinguisher in a non-emergency situation is considered criminal mischief, which could lead to an arrest. Such actions also carry fines of up to $200 and a replacement or refill charge.

Pulling a fire alarm box or intentionally setting off a smoke detector without due cause is prohibited and is a crime under New York State penal law as falsely reporting an incident. Responsible parties will also be responsible for the payment of any town fine incurred due to such action. This could lead to a fine or imprisonment and could cause injury to those attempting to evacuate the building. A bomb threat is a crime under the same law. Persons found guilty or falsely reporting a fire or bomb will be arrested and/or immediately suspended from school (if a student).

Tampering with smoke detectors, fire extinguishers or alarm boxes, burning incense or candles, or failing to evacuate the building during an alarm will result in serious disciplinary action taken through the Student Conduct Hearing Board, including the possibility of a one-year suspension from College and a $200 fine. The floor is responsible for the replacement cost of discharged extinguishers in instances where responsibility for such action cannot be determined.

If you have any questions or concerns about fire safety, please speak to your RA or contact campus safety at 585-389-2850.


No firearms, ammunition, or dangerous weapons are permitted on campus for any reason. Students found in possession of a firearm or a dangerous weapon may receive summary suspension or expulsion from the College.

Property Damage and Vandalism

Any damage done on or to the college property will warrant disciplinary action. In all cases it is to be expected that replacement or restoration charges will be paid by the offender(s), appropriate disciplinary action will be taken, and a fine will be assessed.

Policy on Room Entry

The residential life staff or campus safety officers will enter a student's room when it is determined that an emergency exists or when, for reasons of health, safety, or fire prevention, entry is demanded. During times of vacation, routine room inspections are made for reasons of fire prevention and safety. A room may be entered without prior notice for these reasons:

  1. Recovery of college-owned property
  2. Emergency medical needs
  3. Discovery of an unauthorized person
  4. Determination/mending of damage and repairs
  5. Fire and other safety measures

The residence halls do not provide a sanctuary from public law and do not promote or condone unlawful behavior. Nazareth College cooperates with law enforcement authorities in a manner consistent with its legal duties and the interests of the community. We reserve the right to enter student rooms if we have probable cause that there is unlawful behavior occurring or violations of the Code of Student Conduct are taking place.

College Liability

The College will not be responsible for loss or damage from any cause to personal property or residents.

Financial Responsibility

All students are responsible for any college debts they have incurred, including library fees, parking fines, tuition charges, and related fees.

If a college debt must be referred to outside sources for collection, the student will be responsible for paying any additional collection costs including, but not limited to, reasonable attorney fees and disbursements.

Nazareth College reserves the right to withhold grades, transcripts, diplomas, or re-registration in any instances where financial obligation are not fulfilled.

Effective with the Fall 2012 semester, Nazareth College will no longer be de-registering students for non payment. However, students will need to satisfy their billing obligations by their billing due date or they will be in jeopardy of being assessed a $250 late payment fee.  Outstanding balances will need to be paid in order to participate in housing selection, course selection as well as to obtain transcripts or a diploma upon commencement.

Reduction of Charges

Students who withdraw from the College because of a prolonged illness or other serious reasons beyond their control are granted reductions of tuition and room and board as follows (the amount of the reduction will be calculated from the date on which the notice of withdrawal is submitted in writing together with a request for a reduction):

Tuition: The amount of reduction is based on the time of withdrawal.

  • Within the first week of classes: full reduction
  • Within second week: 90% reduction
  • Within third week: 80% reduction
  • Within fourth week: 50% reduction
  • Within fifth and sixth weeks: 25% reduction
  • After sixth week: no reduction

Room: Reduction based on a prorated basis during first week. Same as tuition after that.

Board: Reduction based on a prorated basis.
Note: Students receiving Title IV funds will have their account reviewed to comply with federal prorated refund guidelines. Contact student accounts for more information.

There is no reduction in tuition, room and board, or fees in the case of late entrance, absence, suspension, expulsion, or dismissal. Refunds will be processed by the original method of payment.

See Student Accounts' Policy on the Reduction of Charges for more information (fall and spring semesters only).


To ensure a student's continued on-campus residency, all fines and expenses must be resolved and/or paid by the date stipulated or, if indicated, by the end of the semester in which they were levied.

Lock-Out Procedures

The department of residential life should be contacted to handle lockouts between 8:30 a.m. and 4:30 p.m., Mondays through Fridays. After 8 p.m., the RA on duty handles lockouts every night until 12:30 a.m., Sundays through Thursdays, and 2 a.m. on Fridays and Saturdays. At all other times, students should call the campus safety department at ext. 2850. Residential life can be reached at ext. 2480 and is located in Kearney Hall.

Parking Regulations

A resident or commuting student in possession of a motor vehicle must secure a parking permit at the campus safety office, located on the lower level of the Shults Center. Permits are $75 per year or $40 per semester. Parking permit fees include New York State sales tax. The parking rules and regulations published in the security and safety brochure are to be observed by all residents. Frequent violators may be subject to towing, including all related expenses.

Vehicles without parking permits will be ticketed as well as those parked in clearly prohibited areas such as visitor, service vehicle areas, reserved, handicap, fire lanes, and tow away zones.

Additional information regarding parking policies can be obtained at the campus safety office or at

Student Identification

Residents must carry a valid Nazareth identification card at all times. Students involved in policy violations will be required to surrender their IDs to the residential life staff member or to a campus safety officer, upon that person's request. The ID card is the property of Nazareth College and will usually be returned after an appropriate disciplinary investigation. The College may decide not to return the card should circumstances warrant such action. When a student withdraws from Nazareth, the NazCard must be surrendered to his/her AD, or the offices of residential life or campus safety.

External Doors

Any student who opens a clearly marked external emergency exit or security door, or who deliberately props open an external door that is intended to be locked, will be subject to a $100 fine and disciplinary action.


For reasons of personal safety, residents are strictly prohibited from access to building roofs. Violators will be subject to disciplinary action.

Card Access

A card access system has been installed on campus. With this system, students' current ID cards are needed to access all residential life areas by swiping the card through readers located at the main entrances of all areas. The campus safety department manages the card access system on campus. All lost or stolen cards should be reported immediately to campus safety at ext. 2850 or stop by the campus safety office in the Shults Center, Monday through Friday, 8:30 a.m. to 10:30 p.m. The card will be deactivated and a new one will be issued. There will be a $15 fee for replacement cards.


No athletic events or sports activities may take place within the residences. This includes the use of water pistols and roller/in-line skates.


No pets, except for fish, are allowed in any residence hall. Appropriate disciplinary action will be taken for violation of this rule.


Nazareth does not allow solicitations for donations, subscriptions or items for sale for causes not directly sponsored by the college. No solicitation by students or by outside companies is allowed in the residence halls. Violations of this policy should be reported to the AD of the building in which it occurs.

Termination of Residency

When a student decides to terminate on-campus residency, the following procedures must be followed to avoid penalty charges and to facilitate the operation of residences:

  1. Complete a cancellation of housing form (available in the department of residential life).
  2. In the presence of an RA, have the room inspected and sign the room condition form.
  3. Remove all belongings from the premises.
  4. Return the room key to the RA or AD.
  5. Return the ID to campus safety.
  6. Vacate the campus by the date specified.

Students failing to abide by these procedures must be aware that the College does not assume responsibility for articles that have not been removed, and that a fine of $25 will be levied for failing to comply with the above regulations. In addition to appropriate room damage charges, a $50 penalty is charged for a lock change and $25 for each key lost or not returned. Damaged keys result in a $5 fine.

If written notice through the cancellation of housing form is not given to the office of residential life before termination of residency, students can expect to be charged for room and board until notice is received. Termination of the residential life room contract before the end of the academic year will result in a $250 cancellation fee.


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