Skip to main content

Responsibilities Involving Community Members

The policies in this section define the basic responsibilities of everyone who is a member of the Nazareth residential community.

Courtesy Hours

While some noise in the residence halls is a reality, residents must try to control its level and occurrence. To facilitate study, 24-hour courtesy hours have been established. Quiet hours are from 11 p.m., Sundays through Thursdays, and extended through each night. Quiet hours begin at 1 a.m., Friday through Saturday. Reasonable efforts are to be made by all residents of a hall to allow students to study in their rooms. On weekend evenings, consideration must be given to the fact that residents live in a common environment.

How to Deal with Noise Disturbances

  1. Request that the noise level (stereo, people talking, etc.) be lowered.
  2. If that request is not honored, go to an RA, who will again request that the noise level be lowered.
  3. If the situation continues, it may be necessary to refer the problem to the building's director (AD) or campus safety.

Guest and Visitation Policy

All residential facilities have an open visitation policy. A student may not permit guests to use the housing facilities for any period of time, over the objection of his/her roommate(s). If it becomes a source complaint by other residents or staff, or when its use becomes, through duration or frequency, a de facto subcontracting of space to an unauthorized person, that student's privileges to host a guest/visitor may be revoked.

In no instance shall a guest or visitor become a long-term resident of a Nazareth owned facility, as it would interfere with the rights of roommates and others in the living unit. This policy is sensitive to every resident's need for privacy in a community environment, the balancing of rights among resident students, and the need for safety and security. Roommates should always confer with each other about all visitors and guests, especially overnight guests, in advance of a visit and agree that a visitor or guest is not an imposition.

A "guest" is defined as a non-Nazareth student visiting  a current Nazareth resident student. A "visitor" is defined as a currently enrolled Nazareth student who is not currently assigned as a resident of that particular room. Visitors and guests must have proper photo identification and be prepared to produce upon request. Failure to do so may result in involvement of law enforcement agencies. Overnight visitors/guests must be accommodated in the room of the hosting student. Public space, including apartment living room or suite lounge, may not be used for visitor/guest accommodations.

Students are permitted to have visitors/guests in their rooms only if there are no objections from the roommate(s)/suitemate(s) or apartment-mate(s). These visitors/guests must be between the ages of 18 and 25, and their visitation should be of a social nature and relatively short in duration (no more than six hours in a given day). This visitation should be infrequent and not on a daily basis. Students staying more than six hours are considered an overnight guest and must observe the same regulations as stated below. Students are expected to resolve any problems created by visitations. The rights of a student to privacy, quiet, study space, etc. are paramount and take precedence over the other resident(s) of the space to have visitors/guests in the room. If the occupants cannot agree, the resident assistant and/or area director in residential life should be consulted.

Residents are reminded that each floor has community standards and it is the expectation of residential life that visitors/guests also observe those standards. Community objection to the actions of visitors/guests may require removal or ban from the residence hall. All residents are responsible for their visitors' or guests' actions and should escort them in the residence halls at all times. All visitors/guests must agree to observe the following regulations:

  • All guests and visitors must observe college policies and procedures as outlined in the Student Handbook and the Guidelines for Residential Living.
  • All guests and visitors must be registered with a residential life staff member. They must carry a guest pass, obtained from a residential life staff member. All visitors must carry and present their Nazareth ID upon request.
  • Residents may not have more than two overnight guests/visitors at any given time.
  • The presence of guests/visitors may not compromise fire safety regulation numbers for the room, suite, or apartment.
  • Any guest/visitor may not spend more than three consecutive nights as a guest/visitor in any Nazareth College room, suite, or apartment.
  • Guest and visitors are reminded that all restrooms at Nazareth are marked and designated for the appropriate sex. Said restroom may be on a different floor or wing. Students should not enter or use restrooms marked for persons of the opposite sex.
  • If guests/visitors violate any of the aforementioned regulations or any other college policies they may be removed from campus and subject to student conduct actions.
  • Misconduct of a guest including any violations of college policies and/or any damage to college property is ultimately the responsibility of the host.

Visitor Access Procedure

The exterior doors to residence halls are generally locked 24 hours, except for those halls with an after-hours attendant, or during dining hours or special events. When the residence halls are locked, visitors should arrange to meet their resident or call the person they are visiting on the nearest courtesy telephone to gain access (courtesy phones are located at the main entrances to all residence halls). Visitors must have some form of picture identification and a guest pass and are to be escorted at all times. Residents are responsible for the actions of their visitors. The College reserves the right to prosecute for trespassing any non-escorted individual in the residence halls.

Nazareth College seeks to prevent conduct which breaches the peace, causes disorder, or interferes with the rights of others. To this end, all restrooms at Nazareth are marked for the appropriate sex. Students of one sex should not enter, use, or allow visitors under their responsibility to enter restrooms marked for persons of the opposite sex.

Rooms at Vacation Time

Room and board payment does not cover vacation periods when the halls are closed. All residences close at 6 p.m. on the last day of classes for the Thanksgiving and spring recesses. At the end of the fall and spring semesters, closing times are posted in accordance with examination schedules. Residents must vacate the halls by the announced deadlines or be subject to a fine of $50 per day. Anyone returning before the official opening date is also subject to a fine of $50 per day. Residence halls re-open at noon on the Sunday before classes resume.

Cleanliness and Maintenance

See the Residential Living Guidelines for specific information.

  1. Residents are responsible for regularly  cleaning their rooms, removing waste materials, and maintaining reasonable sanitation and safety standards. At checkout time and at semester break, residents are responsible for removing waste and debris and leaving their rooms/suites/apartments in a clean, tenantable condition. Appliances, such as refrigerators, should be left clean and emptied.

    Should extra cleaning by residence hall personnel or cleaning contractors be required because of poor housekeeping by residents, the cost of this cleaning bill will be billed to the residents of the unit involved. Similarly, if extra labor is required to remove personal belongings such as chairs, couches, or refrigerators, the cost for such removal will be billed to the residents of the unit and an appropriate fine will be charged.

    Students are responsible for any damages incurred in their rooms and should protect their rights by locking doors and by proper use of the check-in and check-out procedures.
  2. Check-in/check-out procedures have been established for the students' benefit. Rooms are checked to protect students' rights. Students should examine their room to assure that nothing has been overlooked, review the room condition form with the RA, and only sign it in the presence of the RA. Check-out procedures must be followed whenever a student vacates a room. If damages have occurred and are not listed on the check-in form, the student will be liable for those damages.
  3. If there is damage to the floor or the facility, a common charge will be levied on all residents when the person(s) responsible cannot be ascertained.
  4. Furniture assigned to the room must stay in that room. Occupants will be charged full replacement cost for furniture missing at time of check-out. If a legitimate need to change furniture arises, students must contact and obtain approval from the department of residential life. No one may remove box springs and mattresses from bed frames.
  5. Furniture abandoned (in hallways, etc.) will result in a $25 fine. Necessary disciplinary action will also be taken.
  6. If any campus furniture is removed from a common area and appropriated for individual use, a student will be fined $100 and disciplinary action will be taken.
  7. Vacuum cleaners may be obtained from RAs. IDs must be surrendered to obtain a cleaner.
  8. Students may not paint rooms.
  9. Loft units are provided by the College in some residence hall rooms and are not to be dismantled. Students dismantling their College-owned loft units are subject to a $75 fine and appropriate student conduct action. Student constructions of lofts or non-college lofts are not allowed.

Absence from Campus

It is suggested that any resident student who will be absent from campus for more than 24 hours should provide the floor RA with appropriate details so that contact can be made in case of an emergency.

Drugs and Alcohol

All Nazareth resident students are bound to observe the laws of New York State regulating the sale and use of alcoholic beverages, narcotics, and drugs. Non-prescription drugs and narcotics are not allowed on campus. Students in violation of these regulations should be aware that Nazareth upholds state law in this regard, and appropriate action will be taken when students are found in violation of the law.

Consumption of alcoholic beverages is not permitted in public areas such as classrooms, student union, residence hall lounges and hallways, or on College grounds without permission from the office of the vice president of student development. Consumption of alcoholic beverages is allowed within the confines of the individual residence hall room provided it is in compliance with College policy and New York State law. In New York, it is illegal for any individual under 21 years of age. Regardless of age, drinking games are prohibited. Alcohol or drug paraphernalia, (including, but not limited to, funnels, beer pong tables, bongs, bar set ups, etc.) found in possession of students or their guests will be confiscated. Violators are subject to serious disciplinary action.

Room Change

Students are encouraged to discuss living arrangements with their RAs, especially if an aspect seems problematic. In some cases, it may be necessary to consult with the AD. If intervention fails and a room change is approved, an AD will assist the student in completing the forms. No room changes will be made during the first four weeks of a semester. The College reserves the right to change room assignments when necessary.

Housing Selection

Housing selection is held each spring so returning residents can select a roommate and room for the fall semester. Students who owe money to the College for any reason will not be allowed to participate in housing selection for the following semester until their bills have been paid. Instructions regarding housing selection are distributed prior to the event and explain eligibility requirements and procedures.

Residence Hall Staff

The department of residential life administers all regulations concerned with on-campus housing. Inquiries relating to residence, including application for campus housing or withdrawal from housing, should be directed to the department.

The director of campus life, assistant vice president for student development is responsible to the vice president for student development for the overall operation of the residence halls. The director's duties include recruitment, selection, supervision, and in-service training of the resident hall staff (ADs and RAs). Preparation of room contracts, room assignments, and occupancy records are further responsibilities of the director.

A student staff of 49 RAs and three GRAs completes the residence hall operation. These students are chosen selectively and are trained to serve as resource persons, as well as to develop educational programs on floors. RAs are assigned to each floor of a residence hall.

Closing Hours of Residence Halls

For the protection of residents, all door are locked 24 hours daily. Entrance to each residence hall is gained by using a key card or contacting campus safety (389-2850).

Laundry Facilities

Washers and dryers are provided free of charge in each residence hall for resident student use only.


Pay telephones are located in some residence halls. Intracollege telephones permit direct dialing anywhere on campus. Private telephone lines are available in the residence halls. Students should provide their own touch-tone phones. It is imperative that you set up your landline.


Lounges located in designated areas of the residence halls may be used by resident students for study, meetings, or socializing. Furniture may not be removed from the lounges. If there are damages to furnishings or the facility, a common charge will be levied on all residents when the person(s) responsible cannot be ascertained. Lounges are not for student organization use.

Room Assignments

Returning students are assigned rooms in the spring in accordance with an established housing selection procedure. Freshmen and incoming transfers are assigned rooms by the department of residential life, and notified of their assignments during the summer.

Students in the residence halls who, during a semester, voluntarily or involuntarily withdraw from the College or go on inactive status shall be liable for payment of rent for that semester according to the office of student account's policy on the reduction of charges found on the student account's website. Such students are required to vacate the room within 72 hours of the date of withdrawal. Students must surrender their College ID and room keys on the day of departure from the College. Persons who continue using the College facilities beyond a specified date will be held liable for services received. Student accounts  can provide students with information or refund, if any, of housing and food service charges.

End of Academic Year

All personal property must be packed and moved out within 24 hours after a student's last final examination. The College is not responsible for damage or loss of items left behind. Each room is inspected by a resident assistant, who will note any damage to the room. Students must be present during check-out and must sign the room condition form. If a student cannot be present during check-out, express check-out forms can be secured from the RA. Room keys and exterior keys (if applicable) are to be returned by each student at the time of check-out.


Personal tools