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Policies & Procedures

The College and residence hall policies, rules, and regulations (as outlined in the Undergraduate Student Handbook, the room contract, and this publication) should be interpreted broadly. These policies are not meant to define misconduct in exhaustive detail. Residents are expected to acquaint themselves with the information in all official college publications and to govern themselves accordingly. We have chosen to briefly outline selected policies and procedures here for your convenience. Please refer to the aforementioned publications for more details. If you have questions, please direct them to your AD or your RA.

As stated elsewhere, all rules and regulations are designed to encourage a standard of conduct to enhance growth and development. Our ultimate goal is to maintain a safe, functioning, productive, communal atmosphere in the residence halls. Residents are responsible for adhering to the rules and regulations as outlined by the Nazareth College Code of Student Conduct and other official college publications. Infractions are subject to disciplinary action, which can range from administrative warning to expulsion from the College.

Residence Hall Policies

Alcohol & Other Drugs

Nazareth college does not condone the possession, use, sale or distribution of illegal drugs. Students who participate in these illegal activities are subject to severe disciplinary action, up to and including expulsion. Drug paraphernalia, including bongs, clips, pipes, and other items used in preparing or consuming illegal drugs, is not allowed in the residence halls. Students violating these community standards will be subject to disciplinary action.

The Department of Residential Life is concerned with the effects of the use and abuse of alcohol and the quality of life in our community. As part of the Code of Student Conduct, we are charged with upholding New York state law in matters of alcohol consumption. You must be 21 years of age to possess and consume alcoholic beverages. Kegs and "beer balls" are prohibited in all residence halls, and open containers are not allowed in hallways, stairwells, or any general public area.

The alcohol policy of Nazareth College reflects the New York state law, but is also meant to promote responsible use of alcohol by residents who are of legal drinking age. Residential Life staff will confront any inappropriate behavior with regard to the use of alcohol. It is our goal to promote responsible alcohol use for those who are of legal age as it pertains to student development.

Cinder Blocks and Lofts

Cinder blocks are not permitted in the residence halls. Not only are they a nuisance and a hazard when people are moving, but they are also dangerous to use to prop your bed.

The new student room furniture in some areas includes loftable beds. However, homemade lofts or student's personal lofts and waterbeds are not allowed in residence halls. If you have questions about your room furnishings, please see your AD.

"Bed Risers" and the use of cinder blocks to raise the height of furniture is strictly prohibited

Electrical Appliances

Residents can have televisions, radios, computers, clocks, stereos, fans, electric razors, hair dryers, curling irons, heating pads, and small cubed refrigerators. Standard refrigerator sizes that are approved for campus use included 1.7, 2.7 and 4.5 cubic feet. Air conditioners, sun lamps, heating coils, hot pots, microwave ovens, hot plates, George Foreman grills, and toaster ovens are prohibited.

Students can use one-cup coffee makers in their rooms. The policy requires that the coffee makers have an internal heating element and an automatic shut-off. If you have an appliance not listed here, please consult your AD before plugging it in. Note: Do not plug in any of the allowable appliances all at the same time. Many of our residence halls were constructed in an era when students did not have all of these "luxury" items. The power supply to all rooms is limited, so be careful not to blow the circuits. Consult campus safety if you have questions regarding electrical appliances or for a complete list of what is and is not allowed.

Firearms, Explosives, Incendiary Materials, Etc.

The use or possession of firearms or explosive agents of any kind is not permitted. Even if you have a license, the weapon is unloaded, or the weapon has been modified, FIREARMS ARE NOT PERMITTED ON CAMPUS. Violations of this policy will result in severe disciplinary action. Candles and incense are prohibited from residence halls. Fireworks are considered explosive agents and are illegal to possess and their use is prohibited. Certain other items such as knives, Chinese shooting stars, machetes, etc. are also prohibited. If you have any questions about a weapon of any kind, check with campus safety. They have the best information on rules that are in place to assure the safety and well-being of all residents.

Furniture & Furniture Storage

You and your roommate/suitemate (if applicable) are responsible for all furniture supplied with your room. DO NOT LOAN IT, GIVE IT AWAY, PUT IT IN THE LOUNGE, OR LEAVE IT IN THE HALLWAY OR STAIRWELL. Do not switch furniture with other rooms on campus. Each piece of furniture has been inventoried prior to your move-in and must remain in the room for which it was designated. You will be held responsible for the full replacement cost for all items that are found to be missing upon check-out. We have spent a considerable amount to upgrade the residence halls in the past few years. Experience has shown that not only is the furniture damaged because of constant moving, but there is also unnecessary wear and tear to the corridors and stairwells. If you have any questions about the furniture you were assigned, contact the Department of Residential Life.

All mattresses on campus are standard twin. If you need an extra long mattress please contact the Department of Residential Life. There are a limited number of extra long mattresses so we are unable to guarantee availability.


Gambling is forbidden in the residence halls. Any illegal activity as related to the New York state gaming laws is prohibited. Casino Nights, and other game events for which money is not exchanged, are permitted in designated areas and with special permission of the Department of Residential Life and/or student activities.

Guest and Visitation Policy

All residential facilities have an open visitation policy. Visitation in residence halls are interpreted as a social visit of relatively short duration (no more than six hours during a given day). A student may not permit guests to use the housing facilities for any period of time, over the objection of his/her roommate(s). If it becomes a source of complaint by other residents or staff, or when its use becomes, through duration or frequency, a de facto subcontracting of space to an unauthorized person, that student's privileges to host a guest/visitor may be revoked. In no instance shall a guest or visitor become a long-term resident of a Nazareth owned facility, as it would interfere with the rights of roommates and others in the living unit. This policy is sensitive to every resident's need for a level of privacy in a community environment, the balancing of rights among resident students, and the need for safety and security. Roommates should always confer with each other about all visitors and guests, especially overnight guests, in advance of a visit and agree that a visitor or guest is not an imposition.

A "guest" is defined as an individual, age 18-25, who is not a Nazareth College student and is visiting a current Nazareth resident student. A "visitor" is defined as an individual, age 18-25, who is currently an enrolled student at Nazareth College, but who is not currently assigned as a resident of that particular room. A "visitor" might live off campus or in another room, suite or apartment. Visitors and guests must have proper photo identification and be prepared to produce it upon request. Failure to do so may result in involvement of law enforcement agencies.

Overnight visitors/guests must be accommodated in the room of the hosting student. Public spaces, including apartment living rooms or suite lounges, may not be used for visitor/guest accommodations.

Students are permitted to have visitors/guests in their rooms only if there are no objections from roommate(s)/suitemates or apartment-mate(s). Visitation should be infrequent and not on a daily basis. Students staying more than six hours are considered an overnight guest and must observe the same regulations as stated below. Students are expected to resolve problems created by visitations. The rights of a student (to privacy, quiet, study space, etc.) are paramount and take precedence over the desire of the other resident(s) of the space to have visitors/guests in the room. If the occupants cannot agree, the Resident Assistant and/or Area Director of Residential Life should be consulted.

Residents are reminded that each floor has community standards and it is the expectation of Residential Life that guests/visitors also observe those standards. Community objection to actions of guest/ visitors may require removal or ban from the residence hall. All residents are responsible for their visitors' or guests' actions and should escort visitors or guests in the residence halls at all times. All visitors/guests must agree to observe the following regulations:

  • All guests and visitors must observe College policies and procedures as outlined in the Student Handbook and the Guidelines for Residential Living.
  • All guests and visitors must be registered with a Residential Life staff member. The guest must carry a Guest Pass, which must be obtained from a Residential Life staff member, at all times. All visitors must carry and present their Nazareth ID upon request.
  • Residents may not have more that two overnight guests/visitors at any given time.
  • The presence of guests/visitors may not compromise fire safety regulation numbers for the room, suite or apartment.
  • Any guest/visitor may not spend more than 3 consecutive nights as a guest/visitor in any Nazareth College room, suite or apartment.
  • Any guest/visitor may not spend more that 6 nights in a 30-day period as a guest/visitor in any Nazareth College room, suite or apartment.
  • Guests and visitors are reminded that all restrooms at Nazareth are marked and designated for the appropriate sex. Said restroom may be on a different floor or wing. Students should not enter or use restrooms marked for persons of the opposite sex.
  • If guests/visitors violate any of the aforementioned regulations or any College policies, they may be removed from campus and subject to student conduct actions.
  • Misconduct of a guest, including any violations of College policies and/or any damage to College property, is ultimately the responsibility of the host.

Noise & Quiet Hours

The quiet hours in all residence halls are from 11:00 p.m. to 7:00 a.m. Sunday through Thursday and 1:00 a.m. to 7:00 a.m. Friday and Saturday. Courtesy hours are in effect at all times. Televisions, radios, stereos, conversations, musical instruments, etc. should be kept at a level so as not to interfere with other residents' study or sleep. Residents who are disturbed by noise should speak to the offending party directly. If the disturbance persists, please contact your RA or the RA on duty. Do not get into a battle of stereos or retaliate in any manner. This only escalates the situation and is not conducive to community living. During final exam weeks, a 24-hour quiet hour policy is in effect. There are no exceptions and this policy is heavily enforced.


We realize there are different strokes for different folks. Dogs, cats, iguanas, boa constrictors, ferrets, etc. are fun and nice to have around and you will be able to visit them on your stay away from Nazareth. ALL PETS, EXCEPT FISH, ARE FORBIDDEN!!! We repeat....all pets (except fish) are not allowed in the residence halls. Fish may be maintained in student rooms in containers with a maximum volume equal to or smaller than 25 gallons.


Residence halls at Nazareth College are smoke-free. Smoking is not permitted in any area of the residence halls including student rooms, apartments and suites, hallways, entryways, stairwells, restrooms and other spaces of that nature. Smokers must be at least 20 feet from building entrances when smoking.

Each student is expected to abide by the Smoking Policy. Enforcement will be maintained by a collaborative effort from staff, Resident Assistants, the Department of Campus Safety, and other students. Violators of this policy will be subject to the full range of institutional sanctions.


Nazareth College does not permit solicitation or selling of goods and services in the residence halls for causes it does not directly sponsor. No solicitation by students or by outside companies is allowed in the residence halls.

Sports in Halls

We have made every attempt to provide adequate recreational space for use of sports equipment. Because of noise and the potential property damage, football, lacrosse, handball, flying discs (e.g. Frisbees), softball, and other such games must be played outside the residence halls. This means to playing in the lounge, stairwell, hallway, or student rooms. Please remember the guidelines for effective community living.

Visitor Access Procedure

All residence hall exterior doors are locked 24 hours, except for those halls hosting a special event. When the residence halls are locked, visitors should arrange to meet the resident or call the person they are visiting on the nearest courtesy telephone to gain access (courtesy phones are located at the main entrances to all residence halls). Visitors must have some form of picture identification and a guest pass, and are to be escorted at all times. Residents are responsible for the actions of their visitors. The College reserves the right to prosecute for trespassing any non-escorted individual in the residence halls who does not show proper identification and/or a guest pass upon request.

Visitation in the residence halls is interpreted as social visits of relatively short duration. Please consult the Undergraduate Student Handbook and/or Area Director for specifics.

Nazareth College seeks to prevent conduct which breaches the peace, causes disorder or interferes with the rights of others. To this end, all restrooms at Nazareth have the sex designation of the restroom clearly indicated on the outer door. There are no coed restrooms facilities in the residence halls, except for designated apartments. In most buildings, there are restrooms for the public and visitors to use on the first floor. Students of one sex should not enter, use, or allow visitors under their responsibility to enter restrooms marked for persons of the opposite sex. Please alert your visitors and guests to the location of an appropriate restroom.

Residence Hall Procedures


Students should use the bike racks available around campus in various locations. In recent years, many bike racks have been added. The fire code stipulates that all entrances, exits, corridors, and stairwells must be free and clear at all times. You should not, at any time, park your bicycle in the above mentioned areas for any reason. Bicycles should not be chained to fences, doors, trees, lamp poles, or other objects.


All new students arrive in late August for New Student Orientation. Please consult the "Dates to Remember" section for definite times and other information. The Orientation Leaders and Admissions Staff assist students and parents in unpacking the car and the RAs are available on the floors to assist in move-in and offer other suggestions. At check-in you will be given a copy of the Student Handbook, Guidelines for Residential Living, your Room Condition Form (RCF), your room key and any other pertinent opening information. It is important that each student check, sign and return the RCF upon arrival. Be sure all the information on the check-in form is accurate. If you find any discrepancies on your form, return to the staff person in charge and have your room checked again. We are sorry, we are unable to make adjustments not reported within 24 hours of check-in.


At the end of each semester, the Department of Residential Life publishes procedures to follow for check out. To avoid unnecessary charges, be careful to follow all guidelines. If you leave the residence halls during a semester, please contact your RA and/or AD for information of the procedures to follow. You can't just leave and give your key to a friend to turn in for you. Residents who fail to follow the proper check-out procedures may be charged for damages for which they may not be responsible and fined for improper check-out. A final tip: Call your AD during office hours to schedule check-out. Leaving telephone messages in the middle of the night requesting to check-out the next morning is not in your best interest. Do Residential Life and yourself a favor, take the necessary steps early enough to insure a smooth departure.


Each piece of furniture has been inventoried and must remain in your room. We repeat, no furniture can be removed from your room. We have spent a considerable amount to purchase student room furniture in the past several years and we must keep it in the best condition. Hall residents may be held jointly responsible for damage to corridors and public areas and assessed accordingly for necessary replacement and/or repairs.


In the event of an emergency, call campus safety at ext. 3333. This department is staffed 24 hours per day and has personnel trained to respond to all types of emergencies. Notify the RA on duty or your AD of the nature of the situation if you have a chance. If not, notify residence life personnel and they will notify campus safety. In the event that a situation arises, either on or off campus, that, in the judgment of the director of campus safety, constitutes an on-going or continuous threat, a campus-wide timely warning will be issued. The warning will be issued through the College's NAZ Alert System and email system to students, faculty, and staff.

Fire Safety

(There is a more complete Fire Safety Procedure in the Student Handbook, please consult it for more information. Remember in a community we all have to work together to make it safe for us and our neighbors.)

Bonfires, propane gas tanks/grills, open flames, and other combustibles are prohibited in residence halls and on patios and lawns in the vicinity of student housing. Keep combustible products to a minimum. Open flame devices (including candles and incense) are not allowed in residence halls. Make sure that wiring on any electrical appliance is in good condition and UL approved. Do not run any wiring beneath carpeting. Lofted furniture and lofts not supplied by the College are prohibited. Report any accident or fire to campus safety at ext. 3333. Be sure to state your name and room number clearly. If you discover an empty fire extinguisher, report it to your RA or AD. If the fire alarm sounds, leave the building right away by the nearest exit. Alarms are sometimes pulled by students as "pranks," but there is no way of knowing which are real and which are not. Respond to all alarms as real. Certain precautions should be taken in case of a fire:

  • Stay low to the floor to protect yourself from smoke and toxic gases.
  • Check your door before opening to see if it is hot. If hot, do not open! If the door is not hot and your path to the exit is clear, leave the building as quickly and calmly as possible, closing your door behind you. If you cannot leave your room, do not panic. Walls and doors are constructed to keep fire out for at least 1 1/2 hours. Wet towels will help keep smoke out of the room if placed at the base of the door.
  • Signal for fire fighters by hanging a sheet or blanket out of a window if you can, and then stay low. Fill your bathtub or sink with water to keep wetting the towels used to seal the room. All rooms in a fire area are immediately searched by fire fighters who arrive within minutes of the alarm.
  • Smoking is prohibited in all public areas including halls, kitchens, and lounges.
  • DO NOT tamper with fire safety equipment.

Hall Closings

Room and board payment does not cover vacation periods when the halls are closed. Students must vacate rooms during Thanksgiving, winter and spring recess. Official opening and closing times are posted in the Undergraduate Student Handbook and are listed under "Dates to Remember".

Housing When Residence Halls are Closed for College Breaks:

Students who are requesting approval to remain on campus for any period of time during one of the College Breaks (Thanksgiving, winter, or spring break) are required to fill out an application requesting authorization to stay. A staff member in the Department of Residential Life will review this application, and students will be informed if they are approved or denied to remain on campus for any part of the break. Work of any sort does not constitute a legitimate reason to remain in on-campus housing, even if that work is for a faculty or staff member. The "Break Housing Request Form" can be found on the Residential Life website on a page dedicated specifically for that break period.

Students will be asked why they are requesting to stay and if their reason is approved, they will be charged a nightly fee based on the maximum conference rate at the time, which will be added to their term bill. This charge helps defray the cost of having students on campus during times not covered under their room contract. [Student Teachers, Student Interns, International Students, and Athletes (who are in season and required to stay by their coach for the purpose of practice or competition) will not be charged the fee but will still have to fill out the "Break Housing Request Form".]

Please note, students are responsible for understanding the following:

  • During the break you may not have guests (anyone not approved to remain on campus for the break), regardless if they are Nazareth students or not. Food service is not provided during breaks.
  • You are expected to follow all College policies as outlined in the Undergraduate Student Handbook and Guidelines for Residential Living. If you violate any policy, including the guest policy for breaks, it will be documented and you will be asked to leave campus immediately without a refund.
  • You will receive an email either confirming or denying your request to remain on campus for a portion of the break; therefore, it is your responsibility to check your Nazareth email account.
  • You will be billed for each evening you are in your room after campus closes. The cost is based on the maximum conference rate at the time and is added to your term bill.
  • During vacation periods, the Facilities Department may find it necessary to enter rooms to make repairs.
  • During vacation periods, the Department of Campus Safety conducts fire safety inspections in all buildings.

As a reminder, at the end of each semester, students must vacate the residence halls 24 hours after their last final exam.


If you accidentally lock yourself out of the room or your roommate absent mindedly leaves you stranded, there is a procedure in place to assist you. During regular business hours, please go to the Residential Life Office on the ground floor of Kearney Hall. Be sure to have your student ID with you. After hours, please contact campus safety or the RA on duty. Under no circumstances will you be given access to someone else's room or vice versa. Always make an effort to check for your keys before leaving your room. It will save everyone a great deal of trouble. Do not expect immediate response to lock-outs.

Lost Keys

If you lose a key, report it immediately to your RA or AD. A lock change will be ordered for your room, suite or apartment. Losing keys can be very expensive; your best bet is to hang onto your key. All lost keys require a lock change; there are no exceptions. There is a $50.00 charge for this service. You can secure a loaner key from the Residential Life Office until your new key is available. Generally, new keys will be available in two to three days.

Personal Safety

Maintaining a secure residence depends upon the entire community. By following these guidelines and using common sense, your residential experience should be safe and rewarding. It is difficult to go into detail on safety measures; however, here are some ways to reduce the chance of theft or personal harm:

  • Always lock your door, even when leaving to visit a friend or going to the bathroom.
  • Travel with a companion at night on campus. Avoid midnight excursions to the laundry room and basement areas alone. Call campus safety for an escort when necessary.
  • Do not prop entrance doors.
  • Notify the RA or campus safety of any unusual occurrences in the halls.
  • Use emergency exits and stairwells appropriately.
  • Never sign or allow strangers into your residence hall.

You are responsible for your own belongings. Every students is issued a room key. Do not lend your key to anyone. Always lock your door. Any theft or unauthorized entry of your room should be reported to campus safety (ext. 3333) immediately.

Nazareth College does not carry personal property insurance on students' belongings. We recommend that you carry your own insurance to cover loss due to damage, vandalism, or theft. You may want to review your parents' homeowner's policy to see what is covered. We suggest that you specifically review the section on theft of your property (many policies cover damage, but not loss).

Room Changes

No, you can't move because the room down the hall is open and your roommate dyed his hair green. If you are having problems adjusting to your roommate, talk with your RA. No student may change rooms without prior approval of the AD. Students requesting room changes may complete a form in the Residential Life Office. During the first few weeks of each semester, a freeze on room changes exists.

Room Condition

Residents are responsible for cleaning their own rooms. Rooms and furnishings are to be left in the same condition at the end of the year as they were upon arrival. It is important that each student look over his or her room and sign and return the room condition form upon arrival. Be sure all the information on the check-in form is accurate. If you find any discrepancies on your form, return to the staff person in charge and have your room checked again. Unfortunately, we are unable to make adjustments not reported within 24 hours of check-in.

Room Decoration

When decorating, you should remember that the residence halls have to remain in good condition for future residents. If you damage or alter your room, you will be billed the cost of repair and restoration. You may not paint or wallpaper your room. Be careful when using contact paper. Sometimes it damages the furnishings and you will be billed full replacement cost. You may not use hardware, paneling, shelving, corkboard, or any items that must be attached to walls or doors. You may bring free-standing shelves and other furniture and furnishings that do not have to be tacked, nailed, screwed, etc. However, remember when bringing in extra items, you cannot remove or store any of the room furnishings provided by Nazareth College. Please decorate with flameproof fabric. If you plan to carpet your room, do not tack or glue to the existing floor covering. You may not install ceiling fans or air conditioners.

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