Student Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangement for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request shall be addressed.
2. The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the College decides not to amend a record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to college officials with legitimate educational interests. A College official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as The National Student Loan Clearinghouse, an attorney, an auditor, or a collection agent); a person serving on the Board of Trustees; or a student serving on an official committee such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
Another exception is required by the Solomon Amendment (32 CFR Part 216, RIN 0790-AG42). This amendment prescribes that the College must release student’s name, address, telephone listing, age (or year of birth), level of education (e.g. freshman, sophomore, or degree awarded for a recent graduate), and major when that information is requested by the Secretary of Defense for military recruiting purposes.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-5901.
Nazareth College Policies Regarding FERPA
FERPA guidelines restrict directory information that can be released by colleges and universities. Under FERPA, directory information may be released without written consent from the student unless the student signs a nondisclosure statement in the Registrar’s Office.
While FERPA allows for the release of a wider range of directory information, Nazareth College Registrar’s Office has adopted an internal policy to release only: name, dates of attendance, enrollment status, previous school attended, class, major fields of study, graduation honors, degrees conferred (including dates), date and place of birth.
Schedules and grades can also be released to parents or guardians of dependent students, as defined by the Financial Aid Office. In addition, names and Nazareth email addresses of current students are listed in the College’s online directory (student photo is also viewable in the online directory when logged into the Nazareth network). In both instances, students are given the opportunity to request that this information not be released.
If you wish to request a non-disclosure of information, or have any questions about FERPA, please contact the Registrar’s Office.