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Mailing

College mailing services include:

  • Postage-Paid Return Envelopes
  • Policy on Personal Mail & Packages
  • Addressing Tips
  • International Addressing Tips
  • Packaging Tips
  • Print your own Mailing Label
  • Process outgoing mail, including:
    • First Class
    • Presort First Class
    • International Airmail
    • Priority & Express Mail
    • Library Mail
    • USPS special services are also available, including certified, return receipt, delivery confirmation, insured and customs forms
  • Receive expedited packages, log item(s) in, and notify recipient for pick-up.
  • Provide forms to ship out via DHL and Fed-Ex. If a personal package is over 5 lbs., please take it to the Bookstore for shipping via UPS.
  • Incoming mail is received daily at approximately 9:15 a.m. A minimum of one hour is required to sort the mail.
  • Two campus mail runs to Admissions and the Golisano Academic Center are made daily. Please have your outgoing bags in place by 10:15 a.m. and 1:15 p.m.
  • Envelopes typed or labeled are metered at the presort first class rates unless instructed otherwise. The mail is picked up by DXO before 4:00 p.m, then presorted by zip code and delivered to the Post Office.
  • The rest of the outgoing mail leaves campus at 3:30 p.m.

Postage-Paid Return Envelopes

Office Services now offers two types of postage-paid return envelopes to suit different needs. The description of each is below, but do not hesitate to call or stop in if you have questions. The cost of each envelope is the same ($0.09/ea), but your postage costs and processing times are different.

#9 Pre-Metered/Addressed to Nazareth College
Use for high rate of return

These envelopes match the specific guidelines the USPS has for metering undated postage on an envelope. Office Services applies postage to the envelopes for you to insert into an outgoing envelope. Use these envelopes if you anticipate a high rate of return (The postage is spent whether the envelopes come back or not).

Please write or stamp your department name in the upper left hand corner (Or there will a be processing delay as we open each envelope and try to determine the recipient!).

NEW #9 Business Reply Mail
use if you are unsure of response rate.

Use these for large mailings if you are unsure how many will be returned. You will only be charged postage for the actual number of envelopes returned – BUT – there is a USPS handling fee of $0.03 for each envelope. There is also an added delay for processing the accounting charges, both at the USPS and here at Nazareth College.

Please write or stamp your department name on the line indicated (Or there will be a processing delay as we open each envelope to determine the recipient or sender for postage charge back purposes).

Policy on Personal Mail and Packages

As a convenience to Nazareth College faculty and staff, incoming and outgoing mail and packages that are personal in nature are acceptable. While there are currently no restrictions on sending or receiving personal mail and packages at Nazareth, please be advised that the college assumes no responsibility, financial or otherwise, for items of this nature.

USPS Addressing/Packaging Tips

  • Write, type, or print the complete address neatly.
  • Use a return address.
  • Use complete address information, such as the suffixes AVE, BLVD, and ST. Always include locaters such as the apartment or suite number.
  • Use correct directionals, such as N, W, and SW.
  • Use correct ZIP Code to prevent delivery delay. Check the Postal Service web site (www.usps.gov) for ZIP Code information.
  • Use the four-digit add-on, ZIP+4, in your addressing. Hyphenate the ZIP+4.
  • Use the two-letter state abbreviations listed in the chart in Abbreviations.
  • Use common addressing abbreviations listed in the chart in Abbreviations.
  • Place endorsements for special services, such as Priority Mail, First-Class Mail, or insured, above the destination address and below and to the right of the return address.

International Addressing Tips

  • Put foreign postal codes, if known, in front of the city or town name and on the same line.
  • Place the city or town name and the province or state name on the next line after the street address information.
  • Write the name of the foreign country in capital letters on the last line of the address.

Packaging Tips

  • Select a box that is strong enough to protect the contents.
  • Leave space for cushioning inside the carton.
  • Cushion package contents with shredded or rolled newspaper, bubble wrap, or Styrofoam peanuts. Plain air-popped popcorn is also good for cushioning; it's inexpensive and environmentally friendly. Pack tightly to avoid shifting.
  • Always use tape that is designed for shipping, such as pressure-sensitive tape, nylon-reinforced Kraft paper tape, or glass-reinforced pressure-sensitive tape.
  • Do not use wrapping paper, string, masking tape, or cellophane tape.
  • Put the delivery and return addresses on one side only of the package.
  • Suggestion: Place a return address label inside the package.
  • Stuff glass and fragile hollow items, like vases, with newspaper or packing material to avoid damage due to shock. When mailing framed photographs, take the glass out of the frame and wrap it separately.
  • Remove batteries from toys. Wrap and place them next to the toys in the mailing box.
  • Take packages that weigh at least one pound into the post office for mailing.
  • Publication 2: Packaging for Mailing, and Publication 227: Preparing Packages for Mailing, contain more tips and are available free from your post office.
  • Obtain Express Mail and Priority Mail boxes, envelopes, and tubes for free from your post office.
  • Purchase packaging products, including tape, envelopes, padded bags, corrugated boxes, mailing tubes, and cushioning material, from your post office. Some locations offer decorative boxes and expander packs that are suitable for mailing gifts.
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