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Faculty

Library Instruction Contract
A form that a professor may use to initiate specific library instruction activities between a student and a Reference Librarian - modeled after the Charles Mills Writing Center Contract.
Overview of Library and Media Services for Faculty
This may be especially helpful for new faculty members.
Document Delivery Service
Desktop delivery of electronic copies of materials that we own. Please note that in adherence to the Fair Use Guidelines provisions of copyright law we are unable to scan complete works (e.g., an entire book, an entire journal issue, etc.).

Barcodes

Your ID with the library barcode is your unique identification. I f you don't have a barcode on your ID, please come to the Circulation Desk to get one. With it you may:

  • Check out library materials.
  • View your library account via the Library's On-line Catalog.
  • Renew your books by phone.
  • Access the library's electronic resources.
  • Access the library's public computers.

Requesting New Library Materials

The primary purpose of the collections of the Lorette Wilmot Library is to support teaching and learning at Nazareth College. Faculty recommendations for purchase of library materials are essential to ensure that the collections fulfill this purpose from two, perhaps obvious, perspectives. First, faculty know what library materials they will make use of in their teaching. Second, faculty know the scope of student assignments requiring use of library materials. Thus we encourage both full-time and part-time faculty to request books, periodicals, videos, CDs, and other library materials that will be useful to you and your students.

Academic departments receive budgets for new books and videos. The Music Department also receives a budget for new CDs. In some departments, the department chair or a library liaison faculty member coordinates ordering; in other departments, individual faculty members submit recommendations directly to the Acquisitions Librarian, Janet Smith. Materials should be requested at least one semester in advance of their desired use. Materials that you desire to retain for extended periods of use should be purchased with departmental funds.

The Library provides Books in Print with Book Reviews, an online database, to assist faculty with selection of new materials. You also may ask the reference librarians to compile a selective bibliography of works on a given topic as an aid in collection development (389-2137 or refdesk@naz.edu).

In recent years the budget has not kept pace with the demand for new periodical subscriptions in electronic and print formats. In general, the cost of any new subscriptions must be defrayed by cancellations of present subscriptions of equal cost.

Additional information that you may find helpful in your library collection development efforts may be found:

Borrowing Materials from the Lorette Wilmot Library

Materials in the Library collections in all formats can be identified through the On-line Catalog. The system is easy to use without instruction for basic searching by author, title, subject or keyword. If you plan to make extensive use of the online catalog, you may find it helpful to ask a reference librarian for instruction on advanced search techniques. A Nazareth College I.D. is required for borrowing materials from the Lorette Wilmot Library; the library adds a barcode to the I.D. to facilitate loan transactions.

Books

Books from the general collection that are checked out to faculty are due on June 1st of each year (the due date changes on May 1st of each year - all books checked out from that point are due June 1st the following year). This extended loan period does not apply to special categories of books (e.g., reference and rare materials which are handled on a case by case basis), McNaughton Books (three week loan period), or other formats of materials such as periodicals or media items. Should someone else need a book, it will be subject to recall after an initial three-week protected period. All users are encouraged to return books and other library materials once no longer needed, even if not as yet due.

On May 1st we send out “Statements of Checked Out Items” to all Faculty. This acts as a convenient reminder to return or renew items on the list. Books may be renewed in person or by phone (call 389-2129). Please have your ID with your library barcode ready when renewing books. In compliance with state and federal privacy laws, we cannot discuss information in your library record without proper ID. By phone, the only identification we can accept is your library barcode. If Faculty plan on having books on loan for an extended time, and it is a book that may need to be available to students, we suggest that they order another copy, so there will be one available for circulation. If a book checked out is lost, the account it is checked out on will be billed for the replacement costs of the book(s) plus a $5.00 processing fee per book.

Requests to borrow reference books should be made to the Reference Coordinator, who will evaluate them on a case-by-case basis based upon current demand. We ask that such loans be kept to the minimum so that other library users are less likely to be inconvenienced.

If the book you are looking for is currently checked out, you may place a hold on it at the circulation desk. Once a hold has been placed, the current borrower will not be able to renew the book. You will be notified as soon as the book is returned. If a book is not on the shelf when you look for it and if it is listed in On-line Catalog as "check shelves," please inform us. Library staff will look for the book and notify you of the result.

Periodicals

The periodicals collection is in three formats: electronic, paper, and microfilm. Each title to which we subscribe will have a record in our On-line Catalog, indicating the volumes and years available in any of the three formats. Additionally, links to relevant collections of journals in electronic format are included on the set of web pages for finding articles by subject.

Periodicals in paper and microfilm formats, with the exception of newspapers and current journal issues, are in closed stacks. Users generally request journal issues, volumes, and microforms at the RILS (Reserve/InterLibrary Loan/Serials) desk. There will be times, however, that certain assignments or projects require access to the closed stacks for browsing purposes. If you or your students need to gain access to the closed stacks, please inquire at the desk. You will be asked to "sign in" to the stacks as well as to "sign out," for your safety and the safety of our staff. If you require use of photocopiers or microform printers while in the closed stacks, you must "sign out" of the stacks. For statistical purposes please stop at the desk to sign out any materials you exit the stacks with.

Periodicals normally are for library use only. Faculty, however, may request to borrow periodical issues or back volumes with the supervisor on duty in the RILS Department; loan periods will be for a maximum of two weeks. We ask that such loans be kept to the minimum so that other library users are less likely to be inconvenienced.

Media Materials

Most media materials may be circulated to faculty. Requests for borrowing exceptions may be made at the Media Resources office. Please visit the Media Collection web page for more information.

Please note that all borrowers, including faculty, are subject to the $1.00 per day overdue fine for NazFlix DVDs.

Borrowing Materials from Other Libraries

Books and photocopies of articles may be obtained from other libraries through the InterLibrary Loan (ILL) service. Requests for interlibrary loans may be placed and tracked in the ILLiad online system (https://naz.hosts.atlas-sys.com/). Interlibrary loans generally arrive within four to ten days, though some items may take considerably longer to obtain. The library usually assumes any costs incurred. Faculty members requiring interlibrary loans as part of externally funded research, however, are asked to pay any fees charged by the lending libraries. Renewals may be placed through your ILLiad account as long as the book band on your material does not state “No Renewal” on it. Renewals are always conditional. If the lender does not grant a renewal we will ask for the book back immediately.

In addition, faculty and graduate students may borrow books directly from many of the other libraries in the Rochester area through the Access Program of the Rochester Regional Library Council (RRLC). Rules and regulations for this program, along with a list of participating libraries, are on the RRLC Access Card information page and at the circulation desk. The required Access Card may be obtained at the circulation desk.

Placement of Materials on Reserve

Books, journal articles and other print materials may be placed on reserve in the RILS Department. Media materials may be placed on reserve at the Media Resources office or may be dropped off at the Technology and Media Service Desk. Items to be placed on reserve should be brought to the appropriate area at least one week before the beginning of each semester or two days prior to the date during the semester when you want the materials to be available for student use. The Library is not responsible for damage to, or loss of, an instructor's personal materials placed on reserve. Please note that books and videos acquired through interlibrary loan may not be placed on reserve without written permission to do so from the lending library. Reserve materials are listed in On-line Catalog and can be searched by professor or course.

Articles, book chapters, and other relatively brief print documents will be placed on electronic reserve unless you request traditional reserve. If the full text of the item is available in one of our licensed databases, we normally will provide a link to the full-text item, if possible, or otherwise to the database in which it is located. If the item is not already available online, we will scan it and store the image on our server. If you want to place on reserve more than one chapter or article from a single book or journal issue, we will attempt to buy the book or journal issue (if we do not own it already) and place the entire book or issue on traditional reserve.

For traditional reserve, multiple copies of articles may be placed on reserve only if you obtain permission from the copyright holder or if multiple copies are provided by Office Services in accordance with copyright guidelines for classroom instruction. One photocopy of an article owned by the library will be made for an instructor who wishes to place the article on reserve. Multiple copies cannot be made by the library because of copyright restrictions. Traditional reserve materials are shelved in closed stacks and may be designated for library use only or for overnight/weekend loan.

Media reserve materials are shelved in closed stacks and may be obtained at the Circulation Services Desk. Media reserve materials are generally designated for 4 hr library use only with the option of overnight/weekend loan if requested by instructor when placing item on reserve.

On-line Databases and Mediated Searching

The Library licenses access to many electronic databases providing citations for materials, full-text articles or documents, data, and images. Links to these databases are provided on the Library web site, organized by both subject and by database name. Most of these databases are licensed for an unlimited number of simultaneous users, but a few are limited to just a few users at one time. These databases can be used from off-campus as well as on-campus. Please feel free to ask a reference librarian for an orientation to databases of potential interest to you.

Our reference librarians have access to hundreds of additional electronic databases on a pay-per-search basis. As appropriate they will search one or more of these databases without charge for faculty members, members of the administration and administrative staff, and currently registered students. Faculty members requiring such online searching as part of externally funded research, however, are asked to pay the costs.

Reference Assistance and Library Instruction for Course Assignments

Prior to any assignment involving library research, please consider discussing it with one of the reference librarians (389-2137 or refdesk@naz.edu). If thirty students come into the library to use the same reference book or journal article, the likelihood of loss of, or damage to, this material is high and the resulting frustration great. With advance planning, sufficient materials can be identified, acquired if need be, and placed on reserve when appropriate.

The reference librarians also will be better able to assist your students with their research if they understand the learning objectives as well as the requirements for an assignment. They would appreciate receiving, therefore, a copy of handouts for assignments involving library research.

While most entering Nazareth students receive basic library orientation, it often is useful to have one of the reference librarians present specialized instruction in a specific subject area prior to a library research project. Well over one hundred of such sessions are presented each academic year. Please allow sufficient time for preparation of needed instructional materials and lesson plans. The College is committed to exploring ways of helping as many students as possible become "information literate," and we appreciate the cooperation of all faculty members.

Media Resources Services

Faculty members who plan to use Media Resources services should discuss their needs with members of the Media Resources staff. Please visit the Media Resources web page for more information about the services offered.

Photocopy Services

Central photocopy services to meet classroom photocopy needs of faculty members are located in Smyth Hall. The Library circulation desk and the RILS desk hold copy cards for college departments and clubs to make copies in the library. Any department may request that a copy card be kept for them at the Library by contacting the Circulation Coordinator, or the RILS Coordinator. Many departments request a copy card for emergency use, even if they have their own copier. There are standard copy machines just inside the main entrance and on the lower level in the RILS Department. Coin operation costs 10 cents per copy. Card operation costs 8 cents per copy.

Transparencies may be made on our public photocopiers. All transparencies used in the copiers must be purchased from the main floor Circulation Desk at $.20 per sheet (you may request that that the fee be charged to your department). Circulation staff are available to assist you in producing transparencies.

The RILS Department also provides microform reader-printers, which are free-of-charge for self-service by registered Library users.

A networked color copier / printer is offered through the Media Center with prices posted.

Photocopier users are responsible for adherence to copyright regulations.

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