Accounts Payable: Purchasing & Paying

Cash & Checks | Contacts | Home | General Ledger | Misc Information
NazBucks | Purchasing & Paying | Tax Information

Check Requests and Invoices:
Check request forms are available in the Accounts Payable (AP) Office. Please be sure to include vendor, vendor address, tax ID or SS# when required, amount requested, an explanation, and the general ledger account number to be charged. Once completed and approved by your department head, please bring the form to Accounts Payable for the Controller's approval. We process all check requests received before noon on Wednesday by Thursday afternoon. We mail all checks in the afternoon mail on Thursday unless otherwise noted on the check request.

Invoices are handled much like check requests. Once they reach the AP Office with the department head approval and general ledger account number, they are forwarded to the Controller for approval. We schedule each invoice for payment based on due date noted by the vendor. Unless otherwise requested, checks are mailed to the vendors on Thursday afternoon.

If you have a question regarding a check request or invoice, please contact Claire McCabe at Ext.2036.

If you need to add a new vendor to Colleague, please contact Colleen Costanza at Ext.2035.

Credit Cards:
Accounts Payable maintains credit cards with Wegmans, Borders, Office Max, Home Depot and Sears. To obtain a card, come into AP and sign out the card you need. After you make your purchase, return the card with the receipt to AP with the General Ledger number you want charged. We will forward the receipt to your office for department head approval.