Accounts Payable: General Ledger

Cash & Checks | Contacts | Home | General Ledger | Misc Information
NazBucks | Purchasing & Paying | Tax Information

Account Transfers:
Account Transfers (journal entries) are permitted when transferring transaction amounts from one account to another. You can obtain an Account Transfer form from the Acccounts Payable Office or can download one here. Fill out the department names, account numbers, and dollar amount being transferred and obtain your deparment head approval. Forward the form to Accounts Payable for the Controller's approval. We will make the journal entry on the ledger once approved by the Controller.

Budget Transfers:
All budget transfer requests will be completed as follows:

• Fill in the 14 digit account number (fund, unit or department, object code, increase, decrease and description).
• Make sure the entry is balanced before submitting it to the Controller's Office.
• Fill in your name as requestor and date the form.
• After the Budget Transfer Form is completed, save it to your hard drive.
1. Email your request as an attachment to budget1@naz.edu.
2. Include your name and department.
3. Include a brief description of the budget transfer.

The Budget Transfer Form can be downloaded here.

Travel Expense Reports:
You can obtain a Travel Expense Form any time from the Accounts Payable Office. Within 2 weeks of completion of your trip, fill out all necessary information (including any advances received for the travel) and obtain department head approval. Forward the form to Accounts Payable for the Controller's approval. We will either deposit extra funds from the trip into the account you provide or issue you a check for the balance owed to you. Please always remember to include General Ledger account number to be charged.

Mileage is reimbursed at 58.5 cents per mile.