Callahan Theater Rental information
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A13/A14 Rental information
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Callahan Theater – Maximum Occupancy 1,006
Room Fees:
Rental for one performance – $1500.00
A performance is defined as any time there is a change of audience or a maximum of four hours. This does not include any labor fees.
Rental for each additional performance for the same event. – $ 900.00
Technical Rehearsal – $500.00
A Technical Rehearsal is defined as any time there is no audience present, and there are technical requirements, and/or stagehands are necessary. This does not include any labor fees.
Rehearsal (Up to 5 hours) – $300.00
A Rehearsal is defined as any time there is no audience present, and there are no technical requirements or stagehands necessary.
Additional rehearsal time – $50.00 per hour
Additional load-in/load-out time – $50.00 per hour
Labor Fees:
Stagehands – $20.00 per hour
Technical Director – $150.00 per show
If the services of the Technical Director are required to help
plan/run your show, due to complex lighting, sound, or A/V
and there is no representative from your company able/capable
to do so.
Box Office Staff – $20.00 per
hour
House Manager – $60.00 per performance
Security Personnel – $25.00
per hour
Including any necessary Parking Personnel
Services:
Ticket Sales: $2.00 per ticket for any tickets sold
by the Nazareth College Arts Center box office and 3% of the total
for credit card sales. The “Ticket Agreement Form” must also be filled
out and approved.
Equipment Fees (Prices do not include labor):
Steinway "D" Grand Piano (Includes one tuning) – $250.00
Additional tuning – $125.00
Wireless Microphones (six total) – $25.00 ea.
Stage Monitors (four total) – $20.00 ea.
Follow-Spots (3 total) – $35.00 ea.
Video projector with “Smart” Podium – $75.00
Marley Dance Floor – $200.00
Removal/Return of Stage Plugs to reveal/hide concrete stairs – $175.00
Use
of fly system must be negotiated with Ian Fallon, Nazareth College
technical director, at (585)389-2792 or ifallon0@naz.edu.
A13 / A14
(Maximum Occupancy 183/198)
Room Fees:
Rental for one performance – $200.00
A performance is defined as any
time there is a change of audience or a maximum of four
hours.This includes one hour for load-in and one hour
for load-out. This also includes the labor expense for one
person from 1 1/2 hours before the event through 1 1/2 hours after
the event is over for
set-up, run, and strike.
Rental for each additional performance of the same event. – $150.00
Technical Rehearsal – $100.00
A Technical Rehearsal is defined as any time there is no audience present, and there are technical requirements, and/or stagehands are necessary. This does not include any labor fees.
Rehearsal – Up to 5 hours $ 20.00 per hour
A Rehearsal is defined as any time there is no audience present, and there are no technical requirements, or stagehands necessary.
Additional load-in/load-out time – $20.00 per hour
Labor Fees:
Stagehands – $20.00 per hour
Equipment:
Baby Grand Piano (A14 only) Includes one tuning. – $175.00
Wireless Microphones – $25.00 ea. ($15.00 Set-Up/Service
Fee Video)
Projector with “SMART” Podium (A 14 only). – $75.00
Portable Projector with VCR or Computer – $ 25.00 ea.
Miscellaneous Rooms
Palladoro Reception Hall (A137) – $100.00/day
Breakout Rooms – $50.00/day
Smart rooms – $75.00/day
Rental Policies:
Technical/Equipment/Personnel Requests
All technical requests/needs must be submitted to our technical staff one month prior to your event. This includes any audio/visual needs, stage/set accommodations, requests for stagehands, etc. We need this information in order to schedule the technical staff, reserve and set-up any media equipment, and prepare the stage for your event. You can reach the tech office by calling (585)389-2792 or emailing your requests to Ian Fallon at ifallon0@naz.edu .
Insurance
In order for our Controller’s Office to approve and sign your contract, you must include an up-to-date Certificate of Liability Insurance form that names Nazareth College of Rochester as an Additional Insured. Please make sure your form meets the following criteria before submission:
• Your event date is before the expiration date of your coverage.
• The boxes for “General Liability”, “Automobile Liability”, “Excess/Umbrella Liability”, and “Workers Compensation” (if appropriate) are checked. Make sure the limits listed on the far right column match the limits specified in the “Insurance Requirements” section of the contract.
• “Nazareth College of Rochester is named as an Additional Insured, on a direct primary basis, under the General Liability, Automobile Liability, and Excess/Umbrella Liability policies for the event on xx/xx/xx.” This phrase must appear in the “Description of Operations” box in the bottom left-hand of your Certificate of Liability Insurance form. Without this specific language, the Controller cannot approve your insurance coverage and you will have to contact your provider to have it revised.
Food Service/Catering
If you are considering a reception, concessions, or another type of food service during your event, you must make arrangements through Chartwells at Nazareth, the campus catering department. Please visit their website at naz.catertrax.com for an online menu and pricing guide. To make arrangements with Chartwells, please call (585)389-5161.
Please note: compliance with the aforementioned policies
are the renters responsibility and must be taken care of before any
event can take place in the Nazareth College Arts Center.
For more information, please contact Mary Tiballi, Arts Center office coordinator at (585)389-2180 or mtiballi1@naz.edu.
