What is the Credential File Service?
A credential file keeps students’ letters of recommendation on file in the Career Services Office. Upon request, copies are sent to prospective employers or graduate schools. Alumni, matriculated students, and those completing state teacher certification requirements through Nazareth College are eligible for this service.
Credential File Service Information
How Do I Register?
Complete the registration form and return it to Career Services with a $10.00 registration fee. Download registration form.
What Can I Include in the File?
- Letters of recommendation - from faculty, cooperating teachers, or employers. Download our teacher candidate recommendation formand general recommendation form.
- Teacher Certificate or Provisional Certificate
Note: Transcripts, GRE scores and NYS Teacher Exam scores CANNOT be placed in the file.
Confidential vs. Non-Confidential Materials
Students have the right to review letters of recommendation/evaluation kept in a credential file in their name. You may, however, choose to waive your right of access, thereby making any or all such letters CONFIDENTIAL. You may be told the date a letter has arrived, who wrote it, and the fact that it is confidential. Non-confidential letters may be read by you. At the top of the standard recommendation forms provided by the Career Services Office you must indicate whether you want each letter to be CONFIDENTIAL or NON-CONFIDENTIAL by checking the appropriate box and signing your name. Any letters of recommendation returned to us that are not written on or attached to these standard forms will automatically be treated as NON-CONFIDENTIAL. The status of a letter, once it is received by this office, cannot be altered.
Instructions for Sending the Credential File
Requests to send your file may be made in person, in writing, via e-mail, or by phone or fax. ALL requests for locations out of the Rochester area must be submitted in writing (mail, fax, e-mail). In the interest of efficiency we also ask that multiple requests for credential files (i.e., more than five destinations) be put in writing. Correct destination addresses must be included, with the exception of school districts in Rochester and the surrounding area. There is a $2.00 fee for each request after the first 5 student requests, which are free. Be sure to include your full name and a telephone number where we can reach you.
Credential File Updates
The student is responsible for updating his/her file with new letters. No more than 8 active letters can be included in the file. Additional documents may be placed on hold or destroyed at the student's request. Alumni should keep the office informed of address or name changes.
Length of Time Credential Files are Retained
Files will be maintained for 10 years from the last date of activity, after which the entire file will be destroyed. If you would like your file retained for an additional 10 years, you will need to notify the Career Services Office.